How To Fix HRPAY99OC012 - Please enter an off-cycle reason

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAY99OC - International payroll accounting, off-cycle

• Message number: 012

• Message text: Please enter an off-cycle reason

What causes this issue?

You have not entered the reason for the off-cycle payroll run. The
payroll run can only be started when you have entered a valid reason.

How to fix this error?

Please enter the reason for the payroll run.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAY99OC012 - Please enter an off-cycle reason ?

  The SAP error message HRPAY99OC012 indicates that an off-cycle reason must be specified when processing an off-cycle payroll run. This error typically occurs in the Human Capital Management (HCM) module, specifically within the payroll processing area.
  Cause:
  The error arises when you attempt to execute an off-cycle payroll run without providing a valid reason for the off-cycle payment. Off-cycle payroll runs are used for processing payments outside of the regular payroll schedule, such as for bonuses, corrections, or other special payments. The system requires a reason to ensure proper tracking and reporting.
  Solution:
  To resolve this error, you need to enter a valid off-cycle reason in the payroll processing screen. Here are the steps to do so:
  
  
  Access the Payroll Processing Transaction:
  
  Go to the transaction code for off-cycle payroll processing (e.g., PC00_MXX_CEDT or similar, depending on your configuration).
  
  
  
  Select the Employee:
  
  Enter the employee details for whom you want to process the off-cycle payment.
  
  
  
  Enter Off-Cycle Reason:
  
  Look for a field labeled "Off-Cycle Reason" or similar. This field may be located in a specific section of the payroll processing screen.
  Select or enter a valid off-cycle reason from the dropdown list or input options. If you are unsure of the valid reasons, consult your HR or payroll administrator for the list of acceptable reasons.
  
  
  
  Proceed with Payroll Processing:
  
  After entering the off-cycle reason, continue with the payroll processing steps as usual.
  
  
  
  Related Information:
  
  Configuration: Off-cycle reasons are typically configured in the SAP system by your HR or payroll team. If you do not see any options or if the list is incomplete, you may need to check the configuration settings in the SAP HCM module.
  Documentation: Refer to SAP documentation or your organization's internal guidelines for specific details on off-cycle payroll processing and the reasons that can be used.
  User Roles: Ensure that you have the necessary permissions to process off-cycle payroll runs and to enter the required information.
  
  If you continue to experience issues after following these steps, it may be helpful to consult with your SAP support team or a functional consultant who specializes in SAP HCM and payroll processing.