How To Fix HRPAY99OC002 - Only off-cycle reasons with the type 'Absence Payment' are permitted here

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAY99OC - International payroll accounting, off-cycle

• Message number: 002

• Message text: Only off-cycle reasons with the type 'Absence Payment' are permitted here

What causes this issue?

You want to enter an off-cycle reason. However, this off-cycle reason
should not be used for absence payments.

System Response

You cannot assign absences for this reason.

How to fix this error?

Please check whether the correct type for absence payments has been
assigned to the off-cycle reason in view V_T52OCR.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAY99OC002 - Only off-cycle reasons with the type 'Absence Payment' are permitted here ?

  The SAP error message HRPAY99OC002 indicates that there is an issue with the type of off-cycle payment reason being used in the payroll process. Specifically, it states that only off-cycle reasons classified as 'Absence Payment' are permitted in the context where this error occurs.
  Cause:
  This error typically arises when:
  
  An off-cycle payment is being processed, but the reason code used does not correspond to an 'Absence Payment' type.
  The configuration in the system may not be set up correctly to allow for the specified off-cycle payment reason.
  The payroll run is expecting a specific type of absence payment reason, but a different type is being used.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check the Off-Cycle Payment Reason:
  
  Verify that the off-cycle payment reason you are trying to use is indeed classified as an 'Absence Payment'. You can do this by checking the configuration in the SAP system (transaction code: SPRO).
  Navigate to Payroll > Payroll USA (or your relevant country) > Off-Cycle Payroll > Define Off-Cycle Payment Reasons. Ensure that the reason you are using is set up correctly.
  
  
  
  Use the Correct Reason Code:
  
  If the reason code you are using is not an 'Absence Payment', you will need to select a different reason code that is classified as such. 
  
  
  
  Review Payroll Configuration:
  
  Ensure that the payroll configuration is set up to allow the processing of the specific off-cycle payment reason you are trying to use. This may involve checking the relevant infotypes and configurations.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or help resources for more details on the specific off-cycle payment reasons and their classifications.
  
  
  
  Testing:
  
  After making the necessary changes, perform a test run of the payroll process to ensure that the error does not occur again.
  
  
  
  Related Information:
  
  Infotypes: Check relevant infotypes (e.g., IT0008 for Basic Pay, IT0015 for Additional Payments) to ensure that the employee's data is correctly set up for off-cycle payments.
  SAP Notes: Look for any SAP Notes related to this error message for additional guidance or patches that may address the issue.
  User Roles: Ensure that the user processing the payroll has the necessary authorizations to perform off-cycle payments.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or a consultant who specializes in SAP HR and Payroll.