How To Fix HRPAY99OC001 - Only payroll type 'A' is permitted for absence payment

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAY99OC - International payroll accounting, off-cycle

• Message number: 001

• Message text: Only payroll type 'A' is permitted for absence payment

What causes this issue?

You have assigned an invalid off-cycle payroll type to an off-cycle
reason for an absence payment. You can only make absence payments using
an off-cycle run with payroll type 'A' (bonus accounting).

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Please check your entries. Change either the payroll type to 'A' or the
type of off-cycle reason to 'Others'.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAY99OC001 - Only payroll type 'A' is permitted for absence payment ?

  The SAP error message HRPAY99OC001 indicates that there is an issue with the payroll type being used for processing absence payments. Specifically, it states that only payroll type 'A' (which typically stands for "Annual" or "Absence") is permitted for absence payments.
  Cause:
  The error usually occurs due to one of the following reasons:
  
  Incorrect Payroll Type: The payroll type assigned to the absence payment is not 'A'. This can happen if the configuration or the data entry for the absence payment is incorrect.
  Configuration Issues: The payroll schema or the absence type configuration may not be set up correctly to allow for the processing of absence payments with the required payroll type.
  Data Entry Errors: There may be a mistake in the employee's master data or in the absence record that is causing the system to use an incorrect payroll type.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Payroll Type:
  
  Review the payroll type assigned to the absence payment. Ensure that it is set to 'A'.
  You can do this by navigating to the relevant infotype (e.g., IT2001 for Absences) and checking the payroll type field.
  
  
  
  Review Configuration:
  
  Check the configuration settings in the SAP system for absence types and payroll processing. Ensure that the absence types are correctly configured to use payroll type 'A'.
  You may need to consult with your SAP HR configuration team or refer to the SAP documentation for the specific configuration settings.
  
  
  
  Correct Data Entry:
  
  Verify the employee's master data and absence records for any discrepancies. Ensure that all relevant fields are filled out correctly and that the absence type corresponds to the correct payroll type.
  
  
  
  Testing:
  
  After making the necessary changes, run a test payroll to ensure that the error does not occur again.
  
  
  
  Consult Documentation:
  
  If the issue persists, refer to SAP Notes or documentation related to payroll processing and absence payments for further guidance.
  
  
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional troubleshooting steps.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA30 (Maintain HR Master Data), PC00_MXX_CALC (Payroll Calculation), and others that may help in diagnosing the issue.
  Support: If you are unable to resolve the issue, consider reaching out to SAP support or your internal SAP HR team for assistance.
  
  By following these steps, you should be able to identify and correct the cause of the HRPAY99OC001 error in your SAP system.