How To Fix HRPAY99LOAN022 - Employee &1 changes company code on &4

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAY99LOAN - International Payroll: Company Loans

• Message number: 022

• Message text: Employee &1 changes company code on &4

What causes this issue?

Employee &1 changes company code on &4.

System Response

If the change still lies in the future, a message is displayed,
otherwise the employee is rejected in payroll.

How to fix this error?

You must claim back the loan (&2, &3) before this date and, if
necessary, pay out a new contract. This action is necessary, as,
otherwise the correct account assignment cannot be guaranteed.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAY99LOAN022 - Employee &1 changes company code on &4 ?

  The SAP error message HRPAY99LOAN022 typically occurs in the context of payroll processing, particularly when dealing with employee loans or deductions. This error indicates that there is a change in the company code for an employee, which can lead to inconsistencies in payroll processing, especially if the employee has outstanding loans or deductions that are tied to a specific company code.
  Cause:
  
  Change in Employee Assignment: The employee's assignment to a different company code may have been made in the system, which can happen due to organizational restructuring, transfers, or other administrative changes.
  Outstanding Loans/Deductions: The employee may have existing loans or deductions that are associated with the previous company code, and the system is flagging this as an issue because it cannot process these items under the new company code.
  Configuration Issues: There may be configuration settings in the payroll or loan management modules that do not allow for seamless transitions between company codes.
  
  Solution:
  
  Review Employee Assignment: Check the employee's master data to confirm the change in company code and ensure that it is correct. If the change was made in error, revert it.
  Check Loan/Deduction Records: Review any outstanding loans or deductions associated with the employee. If they are tied to the old company code, you may need to clear or adjust these records before the employee can be successfully processed under the new company code.
  Adjust Payroll Configuration: If necessary, consult with your SAP HR or payroll configuration team to ensure that the system is set up to handle changes in company codes for employees with outstanding loans or deductions.
  Run Payroll Simulation: After making the necessary adjustments, run a payroll simulation to ensure that the error does not occur again and that the employee's payroll is processed correctly under the new company code.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any specific patches or updates related to this error message. SAP frequently releases updates that may address known issues.
  Documentation: Review SAP documentation related to payroll processing and employee loan management for best practices and guidelines on handling company code changes.
  Support: If the issue persists, consider reaching out to SAP support or your internal SAP support team for further assistance.
  
  By following these steps, you should be able to resolve the HRPAY99LOAN022 error and ensure that the employee's payroll is processed correctly under the new company code.