How To Fix HRPAY99CALC116 - Employee &1 already had payroll run separately in &2 and &3

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAY99CALC - Error Messages from International Payroll

• Message number: 116

• Message text: Employee &1 already had payroll run separately in &2 and &3

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAY99CALC116 - Employee &1 already had payroll run separately in &2 and &3 ?

  The SAP error message HRPAY99CALC116 indicates that an employee has already had a payroll run processed separately in two different payroll periods. This situation typically arises in the context of payroll processing in SAP HR (Human Resources) when an employee's payroll is being processed for a period where they have already been processed in another payroll run.
  Cause:
  
  Multiple Payroll Runs: The employee has been included in multiple payroll runs for the same period, which is not allowed.
  Incorrect Payroll Configuration: There may be issues with the payroll configuration that allow for overlapping payroll runs.
  Manual Adjustments: Manual adjustments or corrections may have been made to the payroll that inadvertently included the employee in multiple runs.
  Data Entry Errors: Errors in data entry or processing that lead to the same employee being processed in different payroll runs.
  
  Solution:
  
  Check Payroll Runs: Review the payroll runs for the employee in question. Use transaction codes like PC00_MXX_CALC or similar to check the payroll results for the specified periods.
  Identify Overlaps: Identify the payroll periods where the employee has been processed. Ensure that there are no overlaps in the payroll runs.
  Correct Payroll Data: If the employee was incorrectly included in multiple payroll runs, you may need to reverse or adjust one of the payroll runs. This can be done using transaction codes like PC00_MXX_REP or similar.
  Consult Payroll Administrator: If you are unsure about how to proceed, consult with your payroll administrator or SAP HR specialist to ensure that the correct steps are taken.
  Review Configuration: If this issue occurs frequently, review the payroll configuration settings to ensure that they are set up correctly to prevent overlapping payroll runs.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  PC00_MXX_CALC: Payroll calculation
  PC00_MXX_REP: Payroll reporting
  PA20/PA30: Employee master data display/change
  
  
  Documentation: Refer to SAP documentation or help files for detailed information on payroll processing and error handling.
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional guidance on resolving it.
  
  By following these steps, you should be able to identify the cause of the error and take appropriate action to resolve it.