How To Fix HRPAY99_HR_PAYROLL001 - One of the copied infotype records already exists

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAY99_HR_PAYROLL - Messages for the environment of HR_PAYROLL

• Message number: 001

• Message text: One of the copied infotype records already exists

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAY99_HR_PAYROLL001 - One of the copied infotype records already exists ?

  The SAP error message HRPAY99_HR_PAYROLL001 with the description "One of the copied infotype records already exists" typically occurs during payroll processing when the system attempts to copy infotype records (such as payroll results) for an employee, but finds that a record with the same key already exists in the database.
  Cause:
  
  Duplicate Records: The most common cause of this error is that the system is trying to create a new record for an infotype that already has an existing record for the same period and employee.
  Incorrect Configuration: There may be issues with the configuration of the payroll process or infotype settings that allow for duplicate entries.
  Data Migration Issues: If data was migrated from another system, it’s possible that duplicate records were inadvertently created.
  Payroll Run Issues: If a payroll run was executed multiple times for the same period without proper clearing, it could lead to this error.
  
  Solution:
  
  Check Existing Records: Review the infotype records for the employee in question. Use transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to check for existing records in the relevant infotype.
  Delete or Adjust Duplicates: If you find duplicate records, you may need to delete or adjust them. Be cautious with deletions, as they can affect payroll results.
  Review Payroll Configuration: Ensure that the payroll configuration is set up correctly to prevent duplicates. This may involve checking the settings for the infotype in question.
  Run Payroll in Test Mode: If you are unsure about the changes, consider running the payroll in test mode to identify potential issues without affecting live data.
  Consult SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide guidance on handling it.
  Contact SAP Support: If the issue persists and you cannot resolve it, consider reaching out to SAP support for assistance.
  
  Related Information:
  
  Infotypes: Infotypes are data structures in SAP HR that store employee-related information. Each infotype has a specific purpose and is identified by a unique number.
  Payroll Processing: Payroll in SAP HR involves various infotypes, and the system processes these records to calculate employee salaries, deductions, and other payroll-related information.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20, PA30, and PC00_MXX_CALC (for payroll processing) to navigate and troubleshoot effectively.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.