How To Fix HRPAY00DME101 - Retroactive conversion to a collective bank transfer is not possible

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAY00DME - Messages for the data medium exchange preliminary program

• Message number: 101

• Message text: Retroactive conversion to a collective bank transfer is not possible

What causes this issue?

Within retroactive accounting, an entry for wage type &v2& with the
indicator <DS:DE.HRPAY00_COLDME_CTRNS>Collective Bank Transfer</> is to
be created for recipient &v1& in table BT (Transfers).
However, a single bank transfer with the same key has already been
performed for recipient &v1& in the original payroll.

System Response

The system does not allow retroactive conversion to a collective bank
transfer.

How to fix this error?

Check the setting in the <DS:DE.HRPAY00_COLDME_CTRNS>collective bank
transfer</> field in table T521B for recipient key &v1&.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAY00DME101 - Retroactive conversion to a collective bank transfer is not possible ?

  The SAP error message HRPAY00DME101, which states "Retroactive conversion to a collective bank transfer is not possible," typically occurs in the context of payroll processing when there is an attempt to retroactively change payment methods for employees who have already been processed in a payroll run. This error is particularly relevant in the context of collective bank transfers, where multiple payments are grouped into a single transaction.
  Cause:
  
  
  Retroactive Changes: The error usually arises when there are attempts to retroactively change the payment method for payroll results that have already been processed. For example, if an employee's payment method is changed after payroll has been run, the system may not allow this change to be applied retroactively to a collective bank transfer.
  
  
  Configuration Issues: There may be configuration settings in the payroll or bank transfer settings that do not allow for retroactive changes to be made.
  
  
  Timing of Changes: If the changes to the payment method are made after the payroll period has been closed, the system may restrict the ability to make those changes.
  
  
  Solution:
  
  
  Check Payroll Results: Review the payroll results for the affected employees to ensure that the payment method is correct and that no retroactive changes are needed. If changes are necessary, consider processing a new payroll run for the affected period.
  
  
  Adjust Payment Method: If a change to the payment method is required, it may be necessary to do this in the current payroll period rather than retroactively. Ensure that the changes are made before the payroll run is executed.
  
  
  Consult Configuration: Review the configuration settings related to payroll and bank transfers in SAP. Ensure that the settings allow for the desired changes and that there are no restrictions in place.
  
  
  Use of Additional Transactions: If retroactive changes are necessary, consider using specific transactions or reports that allow for adjustments to be made without triggering this error.
  
  
  Contact SAP Support: If the issue persists and cannot be resolved through configuration or process adjustments, it may be necessary to contact SAP support for further assistance.
  
  
  Related Information:
  
  Documentation: Refer to SAP documentation related to payroll processing and bank transfer configurations for detailed guidance on handling payment methods and retroactive changes.
  User Forums: Check SAP community forums or user groups for similar issues and solutions shared by other users.
  Testing: Before making changes in a production environment, consider testing the changes in a development or quality assurance environment to ensure that they do not lead to further issues.
  
  By following these steps, you should be able to address the HRPAY00DME101 error and ensure that payroll processing runs smoothly.