How To Fix HRPAO_MASTERDATA313 - Sorry, we have truncated your notes because they exceed the allowed space

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAO_MASTERDATA - Messages for Masterdata Application

• Message number: 313

• Message text: Sorry, we have truncated your notes because they exceed the allowed space

What causes this issue?

Your notes are &V1& characters long but the maximum space allowed is
&V2& characters. Please check that you have not lost any important
information.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAO_MASTERDATA313 - Sorry, we have truncated your notes because they exceed the allowed space ?

  The SAP error message HRPAO_MASTERDATA313 indicates that the notes or comments you are trying to enter in the system exceed the allowed character limit for that particular field. This is a common issue when dealing with text fields in SAP, especially in modules like Human Resources (HR) where users may want to input detailed information.
  Cause:
  
  Character Limit Exceeded: Each field in SAP has a predefined limit on the number of characters it can accept. If the input exceeds this limit, the system will truncate the text and display this error message.
  Field Configuration: The configuration of the field in the database may restrict the number of characters that can be stored.
  
  Solution:
  
  Reduce Text Length: Review the notes you are trying to enter and shorten them to fit within the allowed character limit. Focus on including only the most essential information.
  Check Field Specifications: If you are unsure about the character limit, check the field specifications in the SAP system or consult with your SAP administrator to understand the limits for that specific field.
  Use Additional Notes: If you have more information to provide than can fit in the field, consider using additional fields or documentation methods (like attaching a document) to convey the necessary details.
  Custom Development: If the character limit is a frequent issue and the business process requires longer notes, consider discussing with your SAP development team about the possibility of increasing the character limit for that field, if feasible.
  
  Related Information:
  
  SAP Notes: Check SAP Notes or the SAP Help Portal for any specific notes related to this error message or field limitations.
  User Documentation: Refer to user manuals or training materials for guidance on how to properly enter data in the system.
  SAP Community: Engage with the SAP Community forums for insights from other users who may have encountered and resolved similar issues.
  
  If the problem persists after trying the above solutions, it may be beneficial to reach out to your SAP support team for further assistance.