How To Fix HRPANL_EN405 - Status entry already exists for infotype 2001, subtype &1, &2 - &3

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPANL_EN - Messages for NL Master Data

• Message number: 405

• Message text: Status entry already exists for infotype 2001, subtype &1, &2 - &3

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPANL_EN405 - Status entry already exists for infotype 2001, subtype &1, &2 - &3 ?

  The SAP error message HRPANL_EN405 indicates that there is an attempt to create or modify a record in infotype 2001 (which is typically used for "Absences" or "Leave of Absence") where a status entry already exists for the specified subtype. This means that the system has detected that there is already an existing record for the same employee, subtype, and date range, which prevents the creation of a new entry.
  Cause:
  
  Duplicate Entry: The most common cause is that there is already an existing record for the same employee, subtype, and date range in infotype 2001.
  Incorrect Date Range: The date range specified for the new entry overlaps with an existing entry.
  Data Entry Error: There may have been a mistake in data entry, leading to an attempt to create a record that conflicts with existing data.
  
  Solution:
  
  
  Check Existing Records: 
  
  Use transaction code PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to check the existing records for the employee in infotype 2001.
  Look for entries with the same subtype and overlapping date ranges.
  
  
  
  Modify or Delete Existing Entry:
  
  If you find an existing record that is no longer needed, you can delete it or modify it to accommodate the new entry.
  Ensure that the new entry does not overlap with existing records.
  
  
  
  Adjust Date Ranges:
  
  If the new entry is valid but overlaps with an existing one, consider adjusting the date ranges to avoid conflicts.
  
  
  
  Consult with HR Team:
  
  If you are unsure about the existing records or how to proceed, consult with your HR team or the person responsible for maintaining employee records.
  
  
  
  Error Handling in Custom Programs:
  
  If this error occurs in a custom program or report, ensure that the logic checks for existing records before attempting to create a new one.
  
  
  
  Related Information:
  
  Infotype 2001: This infotype is used for recording various types of absences, such as vacation, sick leave, etc. Each entry is associated with a specific subtype that defines the type of absence.
  Subtypes: Each subtype in infotype 2001 corresponds to a specific type of absence (e.g., vacation, sick leave). Ensure that you are using the correct subtype when entering data.
  Date Validity: Always ensure that the date validity of the records is correctly maintained to avoid overlaps.
  
  By following these steps, you should be able to resolve the HRPANL_EN405 error and successfully manage the records in infotype 2001.