How To Fix HRPADVE086 - Reason &1 not allowed. Record with date &2 and reason &3 already exists.

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPADVE - HRMS-VE: Venezuela Payroll Message Class

• Message number: 086

• Message text: Reason &1 not allowed. Record with date &2 and reason &3 already exists.

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPADVE086 - Reason &1 not allowed. Record with date &2 and reason &3 already exists. ?

  The SAP error message HRPADVE086 indicates that there is an attempt to create or modify a record in the HR (Human Resources) module, but the operation is being blocked because a record with the same date and reason already exists. This is a common issue when dealing with personnel administration data, particularly in the context of infotypes (data records related to employee information).
  Cause:
  The error occurs due to the following reasons:
  
  Duplicate Records: The system is trying to create a new record for an employee with a specific date and reason that already has an existing record.
  Data Entry Error: There may have been an error in data entry, leading to an attempt to enter the same information multiple times.
  Configuration Issues: The configuration of the infotype may not allow for multiple entries with the same date and reason.
  
  Solution:
  To resolve the HRPADVE086 error, you can take the following steps:
  
  
  Check Existing Records:
  
  Use transaction code PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to check the existing records for the employee in question.
  Look for records with the same date and reason that the system is complaining about.
  
  
  
  Modify or Delete Existing Records:
  
  If you find a duplicate record that is not needed, you can delete it or modify it as necessary.
  If the existing record is valid, you may need to adjust the date or reason for the new record you are trying to create.
  
  
  
  Consult with HR Team:
  
  If you are unsure about which records to keep or modify, consult with your HR team or the person responsible for maintaining employee records.
  
  
  
  Review Configuration:
  
  If this issue occurs frequently, it may be worth reviewing the configuration of the infotype to ensure it aligns with your organization's data entry policies.
  
  
  
  Use Different Dates or Reasons:
  
  If the new record is necessary, consider using a different date or reason that does not conflict with existing records.
  
  
  
  Related Information:
  
  Infotypes: In SAP HR, infotypes are used to store employee data. Each infotype has specific rules regarding how many records can exist for a given employee at a specific time.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20, PA30, and PA40 (for actions) to manage HR data effectively.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message, as there may be updates or fixes provided by SAP.
  
  By following these steps, you should be able to resolve the HRPADVE086 error and ensure that your HR data is accurate and up to date.