How To Fix HRPADSI_XDS002 - Document GUID '&1' is currently locked by user '&2'.

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPADSI_XDS - Messages for XML Data Storage

• Message number: 002

• Message text: Document GUID '&1' is currently locked by user '&2'.

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPADSI_XDS002 - Document GUID '&1' is currently locked by user '&2'. ?

  The SAP error message HRPADSI_XDS002 indicates that a document identified by a specific GUID (Globally Unique Identifier) is currently locked by another user. This typically occurs in the context of document processing or data management within the SAP system, particularly in Human Resources (HR) or Payroll modules.
  Cause:
  
  Document Locking: The document is being edited or processed by another user, which prevents other users from making changes to it simultaneously. This is a standard behavior in SAP to maintain data integrity.
  Session Timeout: Sometimes, a user may have left a session open, causing the document to remain locked even if they are no longer actively working on it.
  System Errors: Occasionally, system errors or crashes can lead to documents being left in a locked state.
  
  Solution:
  
  Wait and Retry: If the document is locked by another user, the simplest solution is to wait until that user has finished their work and released the lock. You can periodically check if the document is still locked.
  Identify the Locking User: If you have the necessary permissions, you can identify the user who has locked the document. This can be done using transaction codes like SM12 (to view and manage locks) or SM21 (to check system logs).
  Contact the Locking User: If possible, reach out to the user who has the document locked and ask them to release it.
  Force Unlock (if necessary): If the locking user is unavailable and the document needs to be accessed urgently, a system administrator can forcefully unlock the document using transaction SM12. However, this should be done with caution, as it may lead to data inconsistencies.
  Check for Background Jobs: Sometimes, background jobs may also lock documents. Check if any background processes are running that might be holding the lock.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with transaction codes like SM12 (to view locks), SM21 (to view system logs), and SU01 (to manage user accounts).
  SAP Notes: Check SAP Notes for any known issues or patches related to document locking in your specific version of SAP.
  User Training: Ensure that users are trained on proper session management to avoid leaving documents locked unintentionally.
  System Configuration: Review system settings related to document locking and session timeouts to optimize user experience.
  
  By following these steps, you should be able to resolve the HRPADSI_XDS002 error and regain access to the locked document.