How To Fix HRPADSA126 - Passport number of the employee &1 does not exist in infotype 0185

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPADSA - Message Class PB KSA

• Message number: 126

• Message text: Passport number of the employee &1 does not exist in infotype 0185

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPADSA126 - Passport number of the employee &1 does not exist in infotype 0185 ?

  The SAP error message HRPADSA126 indicates that the passport number for the specified employee (denoted by &1) does not exist in Infotype 0185. Infotype 0185 is used to store passport information for employees in the SAP Human Capital Management (HCM) module.
  Cause:
  
  Missing Data: The primary cause of this error is that the employee's passport information has not been entered into Infotype 0185.
  Incorrect Employee Number: The employee number provided may be incorrect, leading to the system not finding the corresponding passport information.
  Data Deletion: The passport information may have been deleted or not maintained properly in the system.
  Authorization Issues: The user may not have the necessary permissions to view or edit the passport information for the employee.
  
  Solution:
  
  
  Check Infotype 0185: 
  
  Navigate to the employee's record in the SAP system and check Infotype 0185 to see if the passport information is present.
  If it is missing, you will need to create a new record for the employee's passport information.
  
  
  
  Enter Passport Information:
  
  If the passport information is not present, you can enter it by using the transaction code PA30 (Maintain HR Master Data).
  Select the employee and infotype 0185, then enter the required passport details.
  
  
  
  Verify Employee Number:
  
  Ensure that the employee number you are using is correct. You can verify this by checking the employee's details in the system.
  
  
  
  Check Authorizations:
  
  If you are unable to access the infotype or make changes, check with your system administrator to ensure you have the necessary authorizations to view and edit employee data.
  
  
  
  Consult Documentation:
  
  If you are unsure about the fields required in Infotype 0185, refer to the SAP documentation or consult with your HR department for guidance on the necessary data.
  
  
  
  Related Information:
  
  Infotype 0185: This infotype is specifically designed for storing passport information, including passport number, issue date, expiry date, and issuing authority.
  Transaction Codes: 
  
  PA30: Maintain HR Master Data
  PA20: Display HR Master Data
  
  
  SAP Notes: Check for any relevant SAP Notes that may address specific issues or bugs related to Infotype 0185 or the error message HRPADSA126.
  
  By following these steps, you should be able to resolve the error and ensure that the employee's passport information is correctly maintained in the SAP system.