How To Fix HRPADSA081 - Only one visa can be assigned per time

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPADSA - Message Class PB KSA

• Message number: 081

• Message text: Only one visa can be assigned per time

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPADSA081 - Only one visa can be assigned per time ?

  The SAP error message HRPADSA081, which states "Only one visa can be assigned per time," typically occurs in the context of managing employee data related to visas in the SAP Human Capital Management (HCM) module. This error indicates that the system is trying to assign multiple visa records to an employee simultaneously, which is not allowed according to the configuration or business rules set in the system.
  Cause:
  
  Multiple Visa Records: The primary cause of this error is that there is already an active visa record assigned to the employee, and the system does not allow for more than one active visa at a time.
  Data Entry Error: There may be an attempt to enter a new visa record without properly terminating or deactivating the existing one.
  Configuration Settings: The system may be configured to enforce a rule that restricts the assignment of multiple visas.
  
  Solution:
  
  
  Check Existing Visa Records: 
  
  Navigate to the employee's record in the SAP system and check the existing visa assignments. 
  If there is an active visa, you may need to terminate or deactivate it before assigning a new one.
  
  
  
  Terminate Existing Visa:
  
  If the employee is transitioning to a new visa, ensure that the current visa is properly terminated. This can usually be done through the relevant infotype (e.g., Infotype 2001 for Work Permit).
  Make sure to follow the correct procedures for terminating the visa, including any necessary approvals.
  
  
  
  Review Configuration:
  
  If you believe that the business process should allow multiple visas, consult with your SAP HCM configuration team to review the settings related to visa management.
  Adjust the configuration if necessary, but ensure that any changes align with company policies and legal requirements.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or user manuals for specific instructions on managing visa records within the HCM module.
  
  
  
  Seek Help from SAP Support:
  
  If the issue persists or if you are unsure about the steps to take, consider reaching out to SAP support or your internal SAP support team for assistance.
  
  
  
  Related Information:
  
  Infotypes: Familiarize yourself with the relevant infotypes related to visa management, such as Infotype 2001 (Work Permit) and Infotype 0000 (Actions).
  User Roles: Ensure that you have the appropriate permissions to view and modify visa records in the system.
  Legal Compliance: Always ensure that visa management complies with local labor laws and regulations, as improper handling can lead to legal issues for both the employee and the organization.
  
  By following these steps, you should be able to resolve the HRPADSA081 error and manage visa assignments effectively within the SAP system.