How To Fix HRPADSA023 - Employee not active

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPADSA - Message Class PB KSA

• Message number: 023

• Message text: Employee not active

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPADSA023 - Employee not active ?

  The SAP error message HRPADSA023: Employee not active typically occurs in the context of Human Resources (HR) and Payroll processes. This error indicates that the employee record you are trying to access or process is not currently active in the system. Here are the potential causes, solutions, and related information for this error:
  Causes:
  
  Employee Status: The employee may have been terminated, retired, or is on a leave of absence, which changes their status to inactive.
  Date Range: The date range for the action you are trying to perform may fall outside the active employment period of the employee.
  Organizational Assignment: The employee may not be assigned to an active organizational unit or position.
  Data Entry Errors: There may be a mistake in the employee number or other identifiers used in the transaction.
  
  Solutions:
  
  
  Check Employee Status:
  
  Use transaction code PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to check the employee's status.
  Ensure that the employee is marked as active in the system.
  
  
  
  Review Employment Dates:
  
  Verify the validity of the employment dates. Check if the action you are trying to perform is within the active period of the employee's record.
  
  
  
  Organizational Assignment:
  
  Ensure that the employee is assigned to an active organizational unit. You can check this in the organizational management (OM) module.
  
  
  
  Correct Data Entry:
  
  Double-check the employee number and other details you are entering to ensure they are correct.
  
  
  
  Reactivation:
  
  If the employee is indeed inactive and needs to be reactivated, you may need to follow the appropriate HR processes to change their status back to active.
  
  
  
  Consult HR Policies:
  
  If the employee's status is correct but you believe they should be active, consult your HR policies or speak with your HR department for clarification.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20, PA30, PA40 (for personnel actions), and others that may help in managing employee records.
  Authorization: Ensure you have the necessary authorizations to view or modify employee records.
  SAP Notes: Check SAP Notes and documentation for any specific patches or updates related to this error message.
  Support: If the issue persists, consider reaching out to your SAP support team or consulting the SAP Community for further assistance.
  
  By following these steps, you should be able to identify the cause of the HRPADSA023 error and take appropriate action to resolve it.