How To Fix HRPADRUREPORTS421 - Vacation can not be extended. Another absence exists after the illness

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPADRUREPORTS - HR-RU: message class for HR RU reports

• Message number: 421

• Message text: Vacation can not be extended. Another absence exists after the illness

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPADRUREPORTS421 - Vacation can not be extended. Another absence exists after the illness ?

  The SAP error message HRPADRUREPORTS421, which states "Vacation cannot be extended. Another absence exists after the illness," typically occurs in the context of managing employee absences in the SAP Human Capital Management (HCM) module. This error indicates that there is a conflict in the absence records for an employee, specifically when trying to extend a vacation period.
  Cause:
  
  Existing Absence Record: The primary cause of this error is that there is an existing absence (such as sick leave) that overlaps with the vacation period you are trying to extend. SAP does not allow vacation to be extended if there is another absence that follows it.
  Absence Type Configuration: The configuration of absence types in SAP may also restrict the ability to extend vacation if certain conditions are not met.
  Incorrect Date Entry: There may be an error in the dates entered for the vacation or the illness, leading to an overlap that SAP recognizes as a conflict.
  
  Solution:
  
  Check Absence Records: Review the employee's absence records to identify any existing absences that overlap with the vacation period. You can do this by navigating to the relevant infotype (e.g., IT2001 for Absences) in SAP.
  Adjust Dates: If there is an overlapping absence, you may need to adjust the dates of either the vacation or the other absence to resolve the conflict. Ensure that the vacation period does not overlap with any other absence.
  Consult with HR: If you are unsure about how to proceed, consult with your HR department or the person responsible for managing employee absences. They may have specific policies or procedures in place for handling such situations.
  System Configuration: If the issue persists and seems to be related to system configuration, it may require intervention from an SAP HCM consultant or system administrator to review the absence type settings and ensure they are configured correctly.
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional guidance on handling absence records.
  Documentation: Refer to SAP documentation or user manuals related to absence management in the HCM module for more detailed instructions on managing absences and resolving conflicts.
  Training: If you frequently encounter this error, consider additional training on SAP HCM to better understand how to manage employee absences effectively.
  
  By following these steps, you should be able to resolve the error and successfully manage the vacation and absence records for the employee in question.