How To Fix HRPADRU_COMMON_REPS556 - Record for document group &1 not found in period &2 - &3

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPADRU_COMMON_REPS - HR-RU: message class for common process of HR RU reports

• Message number: 556

• Message text: Record for document group &1 not found in period &2 - &3

What causes this issue?

The tax deduction requires that the data about the document that
confirms the right for the deduction must be present in the <LS>Document
and Certificates (CIS)</> (0290) infotype for document group &V1&. The
system was unable to find required record about notification.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Enter the required document in the <LS>Document and Certificates (CIS)
</> (0290) infotype or correct the customizing of the determination for
document priorities in
<DS:SIMG.OHIRURP_PI_SZVK_004>Define Document Priorities</> if it is
entered, but the subtype is not included in the specified document
group.
Enter the required document in the <LS>Document and Certificates (CIS)
</> (0290) infotype.
Check that entered subtype is set for the specified document grouping in
<DS:SIMG.OHIRURP_PI_SZVK_004>Define Document Priorities</>.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPADRU_COMMON_REPS556 - Record for document group &1 not found in period &2 - &3 ?

  The SAP error message HRPADRU_COMMON_REPS556 indicates that a record for a specific document group was not found within the specified period. This error typically occurs in the context of HR (Human Resources) and payroll processing, particularly when dealing with reports or data extraction related to employee records.
  Cause:
  
  
  Missing Data: The most common cause of this error is that there are no records available for the specified document group in the given period. This could be due to:
  
  No payroll runs executed for that period.
  Data not being entered or processed for the specified document group.
  Incorrect configuration or settings in the payroll or HR module.
  
  
  
  Incorrect Parameters: The parameters provided (document group and period) may be incorrect or not aligned with the existing data. 
  
  
  Authorization Issues: Sometimes, the user may not have the necessary authorizations to view or access the records for the specified document group.
  
  
  Solution:
  
  
  Check Data Availability: Verify if there are any records for the specified document group in the given period. You can do this by:
  
  Running a report or transaction that lists records for that document group.
  Checking the payroll results for the employees involved.
  
  
  
  Review Parameters: Ensure that the document group and period specified in the report or transaction are correct. If necessary, adjust the parameters to match the available data.
  
  
  Run Payroll: If no records exist because payroll has not been processed, ensure that the payroll run for the relevant period has been completed successfully.
  
  
  Authorization Check: Confirm that the user has the necessary authorizations to access the data. If not, work with your SAP security team to obtain the required permissions.
  
  
  Consult Documentation: Review SAP documentation or notes related to the specific error message for any additional troubleshooting steps or known issues.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20 (Display HR Master Data), PA30 (Maintain HR Master Data), and PC00_MXX_CALC (Payroll processing) to check records and payroll results.
  SAP Notes: Check SAP Notes for any updates or patches related to this error message, as SAP frequently releases notes that address specific issues.
  Support: If the issue persists after checking the above points, consider reaching out to your SAP support team or consulting with SAP experts for further assistance.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.