How To Fix HRPADQA412 - Passport number of the employee &1 does not exist in infotype 185

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPADQA - Message Class PB QA

• Message number: 412

• Message text: Passport number of the employee &1 does not exist in infotype 185

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPADQA412 - Passport number of the employee &1 does not exist in infotype 185 ?

  The SAP error message HRPADQA412 indicates that the passport number for a specific employee (denoted by &1) does not exist in Infotype 185. Infotype 185 is typically used to store information related to an employee's passport details in the SAP Human Capital Management (HCM) module.
  Cause:
  
  Missing Data: The most common cause of this error is that the employee's passport information has not been entered into Infotype 185. This could be due to oversight during data entry or because the employee does not have a passport.
  Incorrect Employee Number: The error may also occur if the employee number provided is incorrect or does not correspond to an existing employee in the system.
  Data Deletion: The passport information may have been deleted or not maintained properly in the system.
  
  Solution:
  
  
  Check Infotype 185: Verify if the passport information for the employee exists in Infotype 185. You can do this by navigating to the employee's master data and checking the relevant infotype.
  
  Use transaction code PA30 (Maintain HR Master Data) and enter the employee number and infotype 185.
  
  
  
  Enter Missing Data: If the passport information is missing, you will need to enter the required details. Ensure that you have the correct passport number and other relevant information.
  
  If the employee does not have a passport, you may need to document this appropriately or consult with HR policies regarding such cases.
  
  
  
  Verify Employee Number: Ensure that the employee number you are using is correct. If you are unsure, you can search for the employee using transaction code PA20 (Display HR Master Data) to confirm their details.
  
  
  Authorization: Ensure that you have the necessary authorization to view or edit Infotype 185. If you do not have the required permissions, contact your system administrator or HR department.
  
  
  Consult Documentation: If the issue persists, consult your organization's SAP documentation or reach out to your SAP support team for further assistance.
  
  
  Related Information:
  
  Infotype 185: This infotype is specifically designed to store passport details, including the passport number, issue date, expiry date, and issuing authority.
  HR Master Data: Understanding how to navigate and maintain HR master data is crucial for resolving issues related to employee information.
  SAP Support: If you continue to experience issues, consider reaching out to SAP support or your internal IT department for more specialized assistance.
  
  By following these steps, you should be able to resolve the HRPADQA412 error and ensure that the employee's passport information is correctly maintained in the system.