How To Fix HRPADQA411 - The employee must have either ID Card number or resident permit number

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPADQA - Message Class PB QA

• Message number: 411

• Message text: The employee must have either ID Card number or resident permit number

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPADQA411 - The employee must have either ID Card number or resident permit number ?

  The SAP error message HRPADQA411 indicates that an employee record is missing critical identification information, specifically either an ID card number or a resident permit number. This error typically arises in the context of employee data management within the SAP Human Capital Management (HCM) module, particularly when dealing with employee master data.
  Cause:
  
  Missing Data: The employee's master data does not contain either an ID card number or a resident permit number, which are required fields for certain processes (e.g., payroll, legal compliance).
  Incorrect Configuration: The system may be configured to require these fields for specific employee types or in certain countries, and the necessary data has not been provided.
  Data Entry Error: There may have been an oversight during data entry, leading to the omission of these critical fields.
  
  Solution:
  
  
  Update Employee Master Data:
  
  Navigate to the employee's master data record in SAP.
  Ensure that either the ID card number or the resident permit number is filled in the appropriate fields.
  Save the changes and re-attempt the process that triggered the error.
  
  
  
  Check Configuration Settings:
  
  Review the configuration settings in the SAP system to determine if the requirement for these fields is appropriate for your organization.
  If necessary, consult with your SAP HCM configuration team to adjust the settings.
  
  
  
  Data Validation:
  
  Implement data validation checks to ensure that all required fields are filled out during the employee onboarding process.
  Consider creating reports or alerts for missing critical information.
  
  
  
  Training and Documentation:
  
  Provide training for HR personnel on the importance of entering complete and accurate employee data.
  Create documentation outlining the required fields for different employee types.
  
  
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any updates or patches related to this error message. SAP frequently releases notes that address known issues or provide guidance on best practices.
  Legal Compliance: Ensure that your organization complies with local laws regarding employee identification, as this may vary by country and could impact payroll and reporting.
  User Roles and Authorizations: Ensure that the users responsible for entering employee data have the appropriate roles and authorizations to make changes to master data.
  
  By addressing the missing information and ensuring proper data entry practices, you can resolve the HRPADQA411 error and maintain compliance with SAP requirements.