How To Fix HRPADQA312 - Passort type &1 is invalid

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPADQA - Message Class PB QA

• Message number: 312

• Message text: Passort type &1 is invalid

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPADQA312 - Passort type &1 is invalid ?

  The SAP error message HRPADQA312, which states "Passport type &1 is invalid," typically occurs in the context of HR (Human Resources) processes, particularly when dealing with employee data related to international assignments or travel.
  Cause:
  The error is triggered when the system encounters a passport type that is not recognized or is not valid according to the configuration in the SAP system. This could happen due to several reasons:
  
  Incorrect Data Entry: The passport type entered in the employee's record may not match any of the predefined values in the system.
  Missing Configuration: The passport type may not be configured in the system, meaning it hasn't been defined in the relevant tables.
  Data Migration Issues: If data has been migrated from another system, there may be inconsistencies or invalid entries that do not align with the current configuration.
  
  Solution:
  To resolve the HRPADQA312 error, you can take the following steps:
  
  
  Check the Input: Verify the passport type entered for the employee. Ensure that it is spelled correctly and matches the expected format.
  
  
  Review Configuration:
  
  Go to the relevant configuration settings in SAP (usually in the IMG - Implementation Guide).
  Navigate to the section for defining passport types. This is typically found under:
  
  Personnel Management > Personnel Administration > Customizing Procedures > Define Passport Types.
  
  
  Ensure that the passport type in question is listed and correctly configured.
  
  
  
  Add Missing Passport Types: If the passport type is not present in the configuration, you may need to add it. This usually requires appropriate authorization and should be done in consultation with your SAP HR module administrator.
  
  
  Data Consistency Check: If the error arose after a data migration, perform a consistency check on the employee data to identify any discrepancies.
  
  
  Testing: After making changes, test the process again to ensure that the error no longer occurs.
  
  
  Related Information:
  
  Authorization: Ensure that you have the necessary permissions to make changes to the configuration or employee data.
  Documentation: Refer to SAP documentation or help files for detailed instructions on managing passport types and related HR data.
  Support: If the issue persists after following the above steps, consider reaching out to your SAP support team or consulting with an SAP HR expert for further assistance.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.