How To Fix HRPADNO_EDG140 - Error - StayOnSvalbardID:&1 is already used.

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPADNO_EDG - EDAG messages

• Message number: 140

• Message text: Error - StayOnSvalbardID:&1 is already used.

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPADNO_EDG140 - Error - StayOnSvalbardID:&1 is already used. ?

  The SAP error message HRPADNO_EDG140, which states "StayOnSvalbardID:&1 is already used," typically occurs in the context of managing employee data related to Svalbard, a territory of Norway. This error indicates that the specific StayOnSvalbardID you are trying to use is already associated with another record in the system, which prevents you from using it again for a different employee or record.
  Cause:
  
  Duplicate Entry: The StayOnSvalbardID you are trying to assign is already in use for another employee or record in the SAP system.
  Data Integrity Rules: The system enforces data integrity rules to prevent the same identifier from being assigned to multiple records, which could lead to inconsistencies in reporting and data management.
  
  Solution:
  
  
  Check Existing Records: 
  
  Use transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to search for the existing records associated with the StayOnSvalbardID in question.
  Identify which employee or record is currently using that ID.
  
  
  
  Use a Different ID: 
  
  If the StayOnSvalbardID is indeed in use, you will need to assign a different, unique ID to the employee or record you are trying to update.
  
  
  
  Data Cleanup: 
  
  If you believe the ID should not be in use (for example, if the associated employee record has been deleted or is no longer valid), you may need to clean up the data. This could involve removing or archiving the old record, but be cautious and ensure compliance with data governance policies.
  
  
  
  Consult Documentation: 
  
  Review SAP documentation or your organization's internal guidelines regarding the management of Svalbard IDs to ensure compliance with any specific processes.
  
  
  
  Contact Support: 
  
  If you are unable to resolve the issue, consider reaching out to your SAP support team or consulting with an SAP HR module expert for further assistance.
  
  
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  Transaction Codes: Familiarize yourself with relevant transaction codes for HR data management, such as PA20, PA30, and others that may be applicable.
  Data Governance: Ensure that your organization has clear policies regarding the assignment and management of unique identifiers to prevent similar issues in the future.
  
  By following these steps, you should be able to resolve the HRPADNO_EDG140 error and continue with your HR data management tasks in SAP.