How To Fix HRPADKW214 - This Unified number is already entered; change your entry

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPADKW - Message Class for Kuwait

• Message number: 214

• Message text: This Unified number is already entered; change your entry

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPADKW214 - This Unified number is already entered; change your entry ?

  The SAP error message HRPADKW214, which states "This Unified number is already entered; change your entry," typically occurs in the context of personnel administration or payroll processing within the SAP Human Capital Management (HCM) module. This error indicates that the system has detected a duplicate entry for a Unified number (which could refer to a unique identifier for employees, such as a social security number, tax identification number, or similar).
  Cause:
  
  Duplicate Entry: The most common cause of this error is that the Unified number you are trying to enter already exists in the system for another employee or for the same employee in a different context (e.g., different infotype).
  Data Migration Issues: If data has been migrated from another system, there may be duplicates that were not cleaned up.
  Incorrect Data Entry: There may be a typographical error or misunderstanding regarding the correct Unified number to use.
  
  Solution:
  
  
  Check Existing Entries: 
  
  Use transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to search for the existing Unified number in the system.
  Verify if the number is already assigned to another employee or if it is incorrectly assigned to the same employee.
  
  
  
  Modify the Entry: 
  
  If you find that the Unified number is indeed already in use, you will need to either change the entry you are trying to make or use a different Unified number that is not already in the system.
  
  
  
  Data Cleanup: 
  
  If the duplicate entry is due to data migration or incorrect data, you may need to clean up the data. This could involve deleting or correcting the duplicate entries, which may require administrative access.
  
  
  
  Consult with HR or IT: 
  
  If you are unsure about how to proceed or if you do not have the necessary permissions to make changes, consult with your HR department or IT support team for assistance.
  
  
  
  Related Information:
  
  Infotypes: The error may be related to specific infotypes (e.g., Infotype 0001 for Organizational Assignment, Infotype 0002 for Personal Data, etc.). Understanding which infotype you are working with can help in troubleshooting.
  SAP Notes: Check SAP Notes and Knowledge Base Articles for any known issues or patches related to this error message.
  Documentation: Review SAP documentation for guidelines on managing Unified numbers and handling duplicates in the HCM module.
  
  By following these steps, you should be able to resolve the HRPADKW214 error and proceed with your HR data entry tasks.