How To Fix HRPADKR01081 - The expense amount of &1 exceeds the expense amount of an entire year

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPADKR01 - Message class HR Korea - Master Data

• Message number: 081

• Message text: The expense amount of &1 exceeds the expense amount of an entire year

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPADKR01081 - The expense amount of &1 exceeds the expense amount of an entire year ?

  The SAP error message HRPADKR01081 indicates that the expense amount being processed exceeds the total allowable expense amount for an entire year. This error typically occurs in the context of payroll processing or expense reporting within the SAP HR module, particularly in the Korean payroll system.
  Cause:
  
  
  Excessive Expense Amount: The primary cause of this error is that the expense amount being entered or processed for a specific employee exceeds the maximum limit set for that employee for the entire year. This could be due to a data entry error, incorrect configuration, or an attempt to process a large one-time expense that surpasses the annual limit.
  
  
  Configuration Settings: The system may have specific configurations or rules that limit the total expenses that can be claimed or processed within a year. If the expense being entered violates these rules, the error will be triggered.
  
  
  Incorrect Payroll Data: If there are discrepancies in the payroll data or if the employee's expense limits have not been correctly set up in the system, this error can occur.
  
  
  Solution:
  
  
  Review Expense Amount: Check the expense amount being entered to ensure it is correct and does not exceed the annual limit. If it is a legitimate expense, consider breaking it down into smaller amounts that comply with the annual limit.
  
  
  Check Configuration: Review the configuration settings related to expense limits in the SAP system. Ensure that the limits are set correctly according to company policy and legal requirements.
  
  
  Adjust Employee Limits: If the expense is valid and should exceed the current limit, you may need to adjust the employee's expense limits in the system. This may require administrative access and should be done in accordance with company policies.
  
  
  Consult Documentation: Refer to the SAP documentation or help files related to HR and payroll processing for specific guidelines on handling expense limits and related configurations.
  
  
  Contact SAP Support: If the issue persists or if you are unsure about making changes, consider reaching out to SAP support or your internal SAP support team for assistance.
  
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional guidance on handling expense limits.
  User Manuals: Review user manuals or training materials related to the HR module for best practices in expense reporting and payroll processing.
  Testing: If changes are made to configurations or limits, conduct thorough testing to ensure that the changes do not adversely affect other payroll processes or employee records.
  
  By following these steps, you should be able to resolve the HRPADKR01081 error and ensure that expense processing complies with the established limits.