How To Fix HRPADJP_CP603 - Text file format must be fixed length type

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPADJP_CP - Message Class for Pension Plan of Japan

• Message number: 603

• Message text: Text file format must be fixed length type

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPADJP_CP603 - Text file format must be fixed length type ?

  The SAP error message HRPADJP_CP603, which states "Text file format must be fixed length type," typically occurs when there is an issue with the format of the text file being processed in the HR (Human Resources) module, particularly during data uploads or exports.
  Cause:
  
  File Format: The error indicates that the system expects a fixed-length text file, but the file provided is either in a different format (like CSV or variable-length) or does not conform to the expected structure.
  Incorrect Configuration: The configuration settings for the file upload or export may not be set correctly, leading to the system expecting a different file format.
  Data Structure: The data within the file may not align with the expected fixed-length structure, such as incorrect field lengths or missing fields.
  
  Solution:
  
  Check File Format: Ensure that the file you are trying to upload or process is indeed a fixed-length text file. You can use a text editor to verify that each line has the same length and that fields are aligned correctly.
  Review Configuration: Go to the relevant configuration settings in SAP (such as transaction codes related to HR data uploads) and ensure that the settings are configured to accept fixed-length files.
  Adjust Data Structure: If the data in the file does not match the expected structure, you may need to adjust the data. This could involve:
  
  Padding fields with spaces to meet the required length.
  Ensuring that all required fields are present and correctly formatted.
  
  
  Use SAP Tools: If available, use SAP tools or programs designed for data uploads that can help format the data correctly before processing.
  Consult Documentation: Refer to SAP documentation or help files related to the specific HR module you are working with for detailed requirements on file formats.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any known issues or updates related to HR data uploads and the specific error message.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA30 (Maintain HR Master Data) or PA40 (Personnel Actions) that may be involved in the process.
  Testing: If possible, test with a small sample file that you know meets the fixed-length criteria to isolate the issue.
  
  If the problem persists after following these steps, consider reaching out to your SAP support team or consulting with an SAP expert for further assistance.