How To Fix HRPADIT_DECLARATION255 - Document start date &1 changed (previous absence, document &2)

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPADIT_DECLARATION - Messages for statements (CUD, 770, DM10...)

• Message number: 255

• Message text: Document start date &1 changed (previous absence, document &2)

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPADIT_DECLARATION255 - Document start date &1 changed (previous absence, document &2) ?

  The SAP error message HRPADIT_DECLARATION255 typically occurs in the context of HR (Human Resources) and payroll processing, particularly when dealing with absence management and declarations. This error indicates that there is a conflict or inconsistency regarding the start date of a document (such as an absence or leave) that has been changed, which affects the processing of payroll or other HR-related functions.
  Cause:
  
  Document Date Change: The error suggests that the start date of a document (e.g., an absence record) has been modified, which may conflict with existing records or declarations.
  Overlapping Absences: There may be overlapping absence records for the same employee, leading to inconsistencies in the payroll processing.
  Incorrect Configuration: There could be issues with the configuration of absence types or payroll settings that do not allow for changes to be made without proper checks.
  Data Entry Errors: Manual data entry errors can lead to discrepancies in dates or document references.
  
  Solution:
  
  Review Document Changes: Check the changes made to the document's start date and ensure that they are valid and do not conflict with existing records.
  Check for Overlaps: Verify if there are any overlapping absence records for the employee in question. If overlaps exist, resolve them by adjusting the dates or removing conflicting records.
  Correct Configuration: If the issue is due to configuration settings, consult with your SAP HR configuration team to ensure that absence types and payroll settings are correctly set up.
  Data Validation: Ensure that all data entries are validated and correct. This may involve running reports to identify discrepancies in absence records.
  Consult Documentation: Refer to SAP documentation or notes related to HR absence management and payroll processing for specific guidance on handling this error.
  Contact SAP Support: If the issue persists and cannot be resolved internally, consider reaching out to SAP support for assistance.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20 (Display HR Master Data), PA30 (Maintain HR Master Data), and others that may help in reviewing employee records.
  SAP Notes: Look for SAP Notes that may address this specific error message or provide patches and updates that could resolve underlying issues.
  Testing Changes: Before making changes in a production environment, test any adjustments in a development or quality assurance environment to ensure that they do not introduce new issues.
  
  By following these steps, you should be able to identify the root cause of the HRPADIT_DECLARATION255 error and implement a solution to resolve it.