How To Fix HRPADIT_DECLARATION141 - Personnel no. with same tax no.: &1 as personnel no. &2

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPADIT_DECLARATION - Messages for statements (CUD, 770, DM10...)

• Message number: 141

• Message text: Personnel no. with same tax no.: &1 as personnel no. &2

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPADIT_DECLARATION141 - Personnel no. with same tax no.: &1 as personnel no. &2 ?

  The SAP error message HRPADIT_DECLARATION141 indicates that there are two personnel numbers in the system that share the same tax number. This situation typically arises in the context of payroll processing, particularly in countries where tax identification numbers are critical for tax reporting and compliance.
  Cause:
  The error occurs when:
  
  Two different employees (identified by their personnel numbers) have been assigned the same tax number in the system.
  This can happen due to data entry errors, incorrect employee master data, or if an employee has been re-hired and the same tax number was mistakenly assigned.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Identify the Personnel Numbers: The error message will provide you with two personnel numbers (e.g., &1 and &2). You need to look up these personnel numbers in the SAP system.
  
  
  Check Tax Number Assignment: 
  
  Go to the employee master data (transaction code PA20 or PA30).
  Check the tax number assigned to both personnel numbers.
  Verify if the tax number is indeed the same for both employees.
  
  
  
  Correct the Data:
  
  If the tax number is incorrectly assigned, update the employee master data to ensure that each personnel number has a unique tax number.
  If one of the employees should not have the tax number, remove or change it as necessary.
  
  
  
  Consult with HR or Payroll: If you are unsure about the correct tax number or how to proceed, consult with your HR or payroll department to ensure compliance with local tax regulations.
  
  
  Reprocess Payroll: After making the necessary corrections, reprocess the payroll to ensure that the error does not occur again.
  
  
  Related Information:
  
  Tax Compliance: Ensure that your organization complies with local tax laws regarding employee tax identification numbers.
  Data Maintenance: Regularly review and maintain employee master data to prevent similar issues in the future.
  SAP Notes: Check SAP Notes or the SAP Support Portal for any updates or patches related to this error message, as there may be specific recommendations or fixes provided by SAP.
  
  By following these steps, you should be able to resolve the HRPADIT_DECLARATION141 error and ensure that your payroll processing runs smoothly.