How To Fix HRPADIT_DECLARATION062 - Employee &1 not hired yet on &2

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPADIT_DECLARATION - Messages for statements (CUD, 770, DM10...)

• Message number: 062

• Message text: Employee &1 not hired yet on &2

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPADIT_DECLARATION062 - Employee &1 not hired yet on &2 ?

  The SAP error message HRPADIT_DECLARATION062 indicates that the system is trying to process a declaration for an employee who has not yet been hired on the specified date. This typically occurs in the context of payroll processing or reporting where the system expects the employee to be active or hired by a certain date.
  Cause:
  
  
  Employee Not Hired: The primary cause of this error is that the employee record does not exist in the system for the specified date. This could be due to:
  
  The employee's hiring date is set after the date being processed.
  The employee record has not been created or is incomplete.
  The employee was terminated before the specified date.
  
  
  
  Incorrect Date: The date being referenced in the error message may be incorrect or not aligned with the employee's hiring date.
  
  
  Solution:
  
  
  Check Employee Status: Verify the employee's hiring date in the system. You can do this by:
  
  Navigating to the employee's master data (PA30 transaction).
  Checking the "Actions" infotype (0000) to confirm the hiring date.
  
  
  
  Adjust Dates: If the employee is indeed hired but the date is incorrect:
  
  Update the hiring date if necessary.
  Ensure that the payroll or reporting process is being run for the correct period.
  
  
  
  Create Employee Record: If the employee has not been hired yet, you will need to create the employee record in the system:
  
  Use the appropriate transaction (e.g., PA40 for hiring) to create the employee record with the correct hiring date.
  
  
  
  Review Payroll Configuration: Ensure that the payroll configuration is set up correctly to handle new hires and that the relevant infotypes are populated.
  
  
  Consult Documentation: If the issue persists, refer to SAP documentation or consult with your SAP HR module expert for further troubleshooting.
  
  
  Related Information:
  
  Transaction Codes: 
  
  PA30: Maintain HR Master Data
  PA40: Personnel Actions
  PE03: Maintain HR Infotypes
  
  
  Infotypes: 
  
  Infotype 0000 (Actions) for hiring and termination actions.
  Infotype 0001 (Organizational Assignment) for checking the employee's assignment to the organization.
  
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional context.
  
  By following these steps, you should be able to resolve the HRPADIT_DECLARATION062 error and ensure that the employee's data is correctly processed in the system.