How To Fix HRPADIN01257 - Only one record can exist between Jan. 1800 to Dec. 9999

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPADIN01 - HR IN: Message class for HR India - Master Data

• Message number: 257

• Message text: Only one record can exist between Jan. 1800 to Dec. 9999

What causes this issue?

Already one record is existing.

System Response

If a record has been already created, the system won't allow to create
second record.

How to fix this error?

You can only modify the existing record.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPADIN01257 - Only one record can exist between Jan. 1800 to Dec. 9999 ?

  The SAP error message HRPADIN01257 indicates that there is an issue with the infotype records in the SAP Human Resources (HR) module. Specifically, it means that there is an attempt to create or modify an infotype record that violates the system's requirement that only one record can exist for a specific period (from January 1800 to December 9999).
  Cause:
  This error typically occurs when:
  
  You are trying to create a new record for an infotype that already has an existing record for the same validity period.
  There may be overlapping records for the same employee in the specified infotype.
  The system is configured to allow only one record for a specific infotype for the entire validity period.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Existing Records:
  
  Use transaction code PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to check the existing records for the employee in the relevant infotype.
  Look for any overlapping records or records that cover the same validity period.
  
  
  
  Delete or Modify Existing Records:
  
  If you find an existing record that overlaps with the new record you are trying to create, you may need to delete or modify the existing record to allow for the new entry.
  Ensure that the validity periods do not overlap.
  
  
  
  Adjust Validity Periods:
  
  If you need to keep both records, consider adjusting the validity periods of the existing records so that they do not conflict with the new record you are trying to create.
  
  
  
  Consult with HR or SAP Support:
  
  If you are unsure about which records to modify or delete, consult with your HR department or SAP support team for guidance.
  
  
  
  Related Information:
  
  Infotypes: Infotypes are data structures in SAP HR that store specific types of employee-related information (e.g., personal data, payroll data, etc.). Each infotype has a defined validity period.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20, PA30, and PA40 (for actions) to manage HR data effectively.
  SAP Notes: Check SAP Notes for any specific patches or updates related to this error message, as there may be known issues or enhancements that could affect how infotypes are managed.
  
  By following these steps, you should be able to resolve the HRPADIN01257 error and successfully manage the infotype records in SAP.