How To Fix HRPADFI068 - Inactive Employee is rejected

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPADFI - Message Class For Finnish PA

• Message number: 068

• Message text: Inactive Employee is rejected

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPADFI068 - Inactive Employee is rejected ?

  The SAP error message HRPADFI068, which states "Inactive Employee is rejected," typically occurs in the context of payroll processing or data transfer in the SAP Human Capital Management (HCM) module. This error indicates that the system is attempting to process data for an employee who is not currently active in the system, meaning their employment status is inactive.
  Cause:
  
  Employee Status: The employee in question may have been terminated, retired, or is on a leave of absence, which has set their status to inactive.
  Data Transfer Issues: If you are trying to transfer payroll data or other employee-related data, the system will reject any entries for inactive employees.
  Configuration Issues: There may be configuration settings in the payroll or data transfer process that do not allow for inactive employees to be processed.
  
  Solution:
  
  
  Check Employee Status: Verify the employment status of the employee in question. You can do this by navigating to the employee's master data in the SAP system (Transaction PA20 or PA30).
  
  If the employee is indeed inactive and should not be processed, you will need to exclude them from the payroll run or data transfer.
  If the employee should be active, you may need to update their status to active.
  
  
  
  Review Payroll Configuration: Check the payroll configuration settings to ensure that inactive employees are not included in the payroll run or data transfer processes. This may involve reviewing the payroll schema or the specific program that is generating the error.
  
  
  Data Validation: Ensure that the data being processed does not include inactive employees. This may involve filtering out inactive employees from the data set before processing.
  
  
  Consult Documentation: Review SAP documentation or notes related to this error message for any specific guidance or updates that may apply to your version of SAP.
  
  
  Contact Support: If the issue persists and you cannot determine the cause, consider reaching out to your SAP support team or consulting with SAP support for further assistance.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20 (Display HR Master Data), PA30 (Maintain HR Master Data), and others that may help you manage employee records.
  SAP Notes: Search for SAP Notes related to HRPADFI068 for any patches or updates that may address this issue.
  User Roles: Ensure that the user roles and authorizations are correctly set up to allow for the necessary changes to employee statuses.
  
  By following these steps, you should be able to resolve the HRPADFI068 error and ensure that only active employees are processed in your payroll or data transfer activities.