How To Fix HRPAD00DD031 - Destruction logs or payroll status cannot be read

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPAD00DD - Data Destruction

• Message number: 031

• Message text: Destruction logs or payroll status cannot be read

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPAD00DD031 - Destruction logs or payroll status cannot be read ?

  The SAP error message HRPAD00DD031, which states "Destruction logs or payroll status cannot be read," typically occurs in the context of HR (Human Resources) and payroll processing. This error can arise due to various reasons, and understanding the cause is essential for finding a solution.
  Causes:
  
  
  Missing or Incomplete Data: The payroll status or destruction logs for the employee in question may not exist or may be incomplete. This can happen if the payroll process was not executed correctly or if there were issues during data entry.
  
  
  Authorization Issues: The user may not have the necessary authorizations to access the payroll status or destruction logs.
  
  
  Technical Issues: There may be underlying technical issues, such as database inconsistencies or problems with the payroll processing program.
  
  
  Configuration Issues: Incorrect configuration in the payroll module or related settings can lead to this error.
  
  
  Data Consistency: If there are inconsistencies in the employee master data or payroll results, it can prevent the system from reading the required logs.
  
  
  Solutions:
  
  
  Check Payroll Status: Verify if the payroll status for the employee is correctly maintained. You can do this by checking the relevant infotypes (e.g., IT0003 for payroll status).
  
  
  Review Destruction Logs: Ensure that the destruction logs are correctly generated and available. You may need to check the relevant tables in the database.
  
  
  Authorization Check: Ensure that the user has the necessary authorizations to access payroll data. This may involve checking user roles and permissions in the SAP system.
  
  
  Run Payroll Again: If the payroll process was not completed successfully, consider re-running the payroll for the affected period.
  
  
  Check Configuration: Review the configuration settings in the payroll module to ensure they are set up correctly.
  
  
  Database Consistency Check: Perform a consistency check on the database to identify and resolve any inconsistencies.
  
  
  Consult SAP Notes: Check the SAP Support Portal for any relevant SAP Notes that may address this specific error message. There may be patches or updates available that resolve known issues.
  
  
  Contact SAP Support: If the issue persists after trying the above solutions, consider reaching out to SAP Support for further assistance.
  
  
  Related Information:
  
  Transaction Codes: You may use transaction codes like PA20 (Display HR Master Data) or PC00_MXX_CALC (Payroll Calculation) to investigate the issue further.
  Tables: Familiarize yourself with relevant tables such as PA0001 (HR Master Record), PA0008 (Basic Pay), and others that may hold payroll-related data.
  Documentation: Review SAP documentation related to payroll processing and error handling for additional insights.
  
  By following these steps, you should be able to identify the cause of the error and implement a suitable solution.