How To Fix HRPA_ARCH072 - Payroll data exists in the selected period

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPA_ARCH -

• Message number: 072

• Message text: Payroll data exists in the selected period

What causes this issue?

Data relevant for payroll exists in the selected period. Therefore, it
is not possible to destroy the notifications.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPA_ARCH072 - Payroll data exists in the selected period ?

  The SAP error message HRPA_ARCH072 indicates that payroll data exists for the selected period, which prevents certain archiving or deletion processes from being executed. This error typically arises when attempting to archive payroll data for a period where payroll results are still present in the system.
  Cause:
  
  Existing Payroll Results: The primary cause of this error is that payroll results for the specified period have not been processed or have not been marked for archiving.
  Incomplete Payroll Processing: If payroll has been run but not finalized or if there are pending actions related to payroll for that period, the system will not allow archiving.
  Data Integrity: SAP enforces data integrity rules to ensure that no essential payroll data is lost or archived while still in use.
  
  Solution:
  To resolve the HRPA_ARCH072 error, you can follow these steps:
  
  
  Check Payroll Results:
  
  Use transaction code PC00_MXX_CALC (where MXX is your country-specific payroll) to check if payroll has been processed for the selected period.
  Review the payroll results for any discrepancies or pending actions.
  
  
  
  Finalize Payroll:
  
  If payroll has been processed but not finalized, ensure that all necessary steps are completed to finalize the payroll for that period.
  
  
  
  Archive or Delete Payroll Data:
  
  If you need to archive data, ensure that all payroll results for the selected period are either finalized or marked for archiving.
  Use transaction SARA to manage archiving objects and ensure that the payroll results are eligible for archiving.
  
  
  
  Adjust Archiving Settings:
  
  Review the archiving settings in the system to ensure they are configured correctly. This may involve checking the archiving object settings for payroll data.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or notes related to archiving payroll data for specific guidelines and best practices.
  
  
  
  Seek Help from SAP Support:
  
  If the issue persists, consider reaching out to SAP support for assistance, especially if there are underlying issues with the payroll processing or archiving configuration.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SARA (Archive Administration), PC00_MXX_CALC (Payroll Calculation), and PA03 (Maintain HR Master Data).
  Archiving Objects: Understand the archiving objects related to payroll, such as HR_PAYROLL.
  SAP Notes: Check for any SAP Notes that may address specific issues or provide updates related to the HRPA_ARCH072 error.
  
  By following these steps, you should be able to identify the cause of the error and take appropriate actions to resolve it.