How To Fix HRITFNA_0221001 - Record already processed in payroll run

SAP Error Message - Details

• Message type: E = Error

• Message class: HRITFNA_0221 - Message class for North America - Infotype 0221

• Message number: 001

• Message text: Record already processed in payroll run

What causes this issue?

This record has been processed in a payroll run before. You should not
make any changes to it without deleting the payroll result generated by
this record.

System Response

Changes to the infotype are prohibited.

How to fix this error?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRITFNA_0221001 - Record already processed in payroll run ?

  The SAP error message HRITFNA_0221001 indicates that a specific record has already been processed in a payroll run. This error typically occurs when there is an attempt to process payroll for an employee or a specific payroll period that has already been finalized or processed.
  Cause:
  
  Duplicate Payroll Processing: The most common cause is that the payroll for the employee in question has already been executed for the specified period.
  Incorrect Payroll Run Selection: The payroll run may have been incorrectly selected or configured, leading to an attempt to process records that have already been finalized.
  Data Entry Errors: There may be data entry errors or incorrect configurations in the payroll processing settings that lead to this error.
  
  Solution:
  
  Check Payroll Status: Verify the payroll status for the employee in question. You can do this by checking the payroll results in the relevant infotype (e.g., IT 0003 for payroll results).
  Avoid Duplicate Runs: Ensure that you are not attempting to run payroll for a period that has already been processed. If you need to make changes, consider running a retroactive payroll run instead.
  Review Payroll Configuration: Check the payroll configuration settings to ensure that they are set up correctly and that there are no issues with the payroll run selection.
  Use Retroactive Accounting: If changes need to be made to the payroll results, consider using retroactive accounting to adjust the payroll for the affected period.
  Consult Documentation: Refer to SAP documentation or your organization's internal guidelines for handling payroll processing errors.
  
  Related Information:
  
  Transaction Codes: You may use transaction codes like PC00_MXX_CALC (for payroll calculation) or PC00_MXX_CEDT (for payroll results) to investigate further.
  Infotypes: Check relevant infotypes such as IT 0003 (Payroll Results) and IT 0014 (Recurring Payments/Deductions) for any discrepancies.
  SAP Notes: Look for SAP Notes related to this error message for any patches or updates that may address the issue.
  Support: If the issue persists, consider reaching out to your SAP support team or consulting with an SAP HR expert for further assistance.
  
  By following these steps, you should be able to identify the cause of the error and take appropriate action to resolve it.