How To Fix HRIESP106 - Payroll Submission: PPSN (&1) must be in a valid format

SAP Error Message - Details

• Message type: E = Error

• Message class: HRIESP - SMART PAYE

• Message number: 106

• Message text: Payroll Submission: PPSN (&1) must be in a valid format

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRIESP106 - Payroll Submission: PPSN (&1) must be in a valid format ?

  The SAP error message HRIESP106 indicates that there is an issue with the Personal Public Service Number (PPSN) format during a payroll submission process. This error typically arises in the context of payroll processing in Ireland, where the PPSN is a critical identifier for employees.
  Cause:
  The error occurs when the PPSN provided for an employee does not conform to the expected format. The valid format for a PPSN is typically:
  
  It consists of 7 digits followed by a letter, and then a letter (e.g., 1234567A).
  The number must not contain any spaces or special characters.
  The PPSN must be unique and valid for the individual.
  
  Common causes for this error include:
  
  Incorrectly entered PPSN (typos or formatting issues).
  Missing PPSN for the employee.
  The PPSN may not be registered or may have been deactivated.
  
  Solution:
  To resolve the HRIESP106 error, follow these steps:
  
  
  Verify the PPSN: Check the PPSN entered for the employee in the SAP system. Ensure that it is correctly formatted and matches the official PPSN issued by the relevant authorities.
  
  
  Correct Format: Ensure that the PPSN follows the correct format (7 digits followed by 1 or 2 letters). Remove any spaces or special characters.
  
  
  Check Employee Records: Ensure that the employee's record in the SAP system is complete and that the PPSN is not missing.
  
  
  Consult with HR: If you are unsure about the validity of the PPSN, consult with your HR department or the employee to confirm their PPSN.
  
  
  Update the Record: If you find any discrepancies, update the employee's record in the SAP system with the correct PPSN.
  
  
  Re-run Payroll Submission: After making the necessary corrections, attempt to re-run the payroll submission process.
  
  
  Related Information:
  
  Documentation: Refer to SAP documentation or your organization's payroll processing guidelines for specific instructions on handling employee identifiers.
  SAP Notes: Check for any relevant SAP Notes that may provide additional insights or updates regarding this error message.
  Testing: If you are in a testing environment, ensure that the PPSN used is valid for testing purposes.
  
  By following these steps, you should be able to resolve the HRIESP106 error and successfully submit payroll data.