How To Fix HRHCP00_COLLECTION408 - Data records from infotype &1 have been deleted

SAP Error Message - Details

• Message type: E = Error

• Message class: HRHCP00_COLLECTION - Messages About Collecting Personnel Cost Planning Data

• Message number: 408

• Message text: Data records from infotype &1 have been deleted

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRHCP00_COLLECTION408 - Data records from infotype &1 have been deleted ?

  The SAP error message HRHCP00_COLLECTION408 indicates that data records from a specific infotype (denoted by &1) have been deleted. This message typically arises in the context of Human Resources (HR) data management, particularly when dealing with infotypes that store employee-related information.
  Cause:
  
  
  Data Deletion: The most straightforward cause of this error is that the records for the specified infotype have been deleted from the database. This could happen due to:
  
  Manual deletion by a user with the appropriate permissions.
  A batch job or program that cleans up or archives old data.
  Data migration or integration processes that remove or alter existing records.
  
  
  
  Data Consistency Issues: If there are inconsistencies in the data or if the infotype is expected to have certain records that are no longer present, this error may be triggered.
  
  
  Authorization Issues: Sometimes, the user may not have the necessary authorizations to view or access the records, leading to the perception that they have been deleted.
  
  
  Solution:
  
  
  Check Data Records: Verify if the records for the specified infotype have indeed been deleted. You can do this by:
  
  Using transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to check the infotype records for the employee in question.
  Running reports or queries to see if the data exists in the database.
  
  
  
  Restore Deleted Records: If the records were deleted unintentionally, you may need to restore them from a backup or archive, if available. This may involve:
  
  Using SAP's data recovery tools or processes.
  Consulting with your SAP Basis team or data management team for assistance.
  
  
  
  Review Authorization: Ensure that the user encountering the error has the necessary authorizations to access the infotype data. This may involve checking user roles and permissions in the SAP system.
  
  
  Consult Documentation: Review SAP documentation or notes related to the specific infotype to understand its expected behavior and any known issues.
  
  
  Contact SAP Support: If the issue persists and you cannot determine the cause or solution, consider reaching out to SAP support for further assistance.
  
  
  Related Information:
  
  Infotypes: Infotypes are data structures in SAP HR that store specific types of employee-related information (e.g., personal data, payroll data, etc.). Each infotype has a unique number and serves a specific purpose.
  Data Management: Understanding how data is managed in SAP HR, including archiving and deletion processes, can help prevent similar issues in the future.
  SAP Notes: Check for any relevant SAP Notes that may address this specific error message or provide guidance on handling deleted records.
  
  By following these steps, you should be able to diagnose and address the issue related to the HRHCP00_COLLECTION408 error message.