How To Fix HRHAP00_TEMPLATE504 - You cannot change the status from '&1' to '&2'

HRHAP00_TEMPLATE504 - Overview

• Message type: E = Error

• Message class: HRHAP00_TEMPLATE - HR-HAP: Appraisal Template

• Message number: 504

• Message text: You cannot change the status from '&1' to '&2'

What causes this issue?

You are trying to perform a status change that is not permissible in
the process flow of the appraisal document.
Only the following status changes are permissible:
In Preparation
,,,,-> In Preparation
,,,,-> In Planning
,,,,-> In Process
In Planning
,,,,-> In Planning
,,,,-> In Review
,,,,-> In Process
In Review
,,,,-> In Review
,,,,-> In Process
In Process
,,,,-> In Process
,,,,-> Completed
Completed
,,,,-> Approved
,,,,-> Rejected
Approved
,,,,-> Closed Approved
Closed Approved
No status changes allowed
Rejected
,,,,-> In Process
,,,,-> Closed Rejected
Closed Rejected
No status change allowed

System Response

The system does not save the status change.

How to fix this error?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRHAP00_TEMPLATE504 - You cannot change the status from '&1' to '&2' ?

  The SAP error message HRHAP00_TEMPLATE504 typically occurs in the context of the SAP HCM (Human Capital Management) module, particularly when dealing with the Employee Self-Service (ESS) or Manager Self-Service (MSS) functionalities related to HR processes. This error indicates that there is an issue with changing the status of a specific HR process or object, where the system does not allow the transition from one status to another.
  
  Cause:
  The error message "You cannot change the status from '&1' to '&2'" usually arises due to one of the following reasons:
  
  
  Status Transition Restrictions: The system has predefined rules regarding which statuses can transition to others. For example, you may be trying to move an employee's status from "Pending" to "Approved" without meeting certain criteria.
  
  
  Authorization Issues: The user attempting to make the change may not have the necessary authorizations to perform the status change.
  
  
  Business Logic Constraints: There may be specific business rules or configurations in