How To Fix HRHAP00_TEMPLATE504 - You cannot change the status from '&1' to '&2'

SAP Error Message - Details

• Message type: E = Error

• Message class: HRHAP00_TEMPLATE - HR-HAP: Appraisal Template

• Message number: 504

• Message text: You cannot change the status from '&1' to '&2'

What causes this issue?

You are trying to perform a status change that is not permissible in
the process flow of the appraisal document.
Only the following status changes are permissible:
In Preparation
,,,,-> In Preparation
,,,,-> In Planning
,,,,-> In Process
In Planning
,,,,-> In Planning
,,,,-> In Review
,,,,-> In Process
In Review
,,,,-> In Review
,,,,-> In Process
In Process
,,,,-> In Process
,,,,-> Completed
Completed
,,,,-> Approved
,,,,-> Rejected
Approved
,,,,-> Closed Approved
Closed Approved
No status changes allowed
Rejected
,,,,-> In Process
,,,,-> Closed Rejected
Closed Rejected
No status change allowed

System Response

The system does not save the status change.

How to fix this error?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRHAP00_TEMPLATE504 - You cannot change the status from '&1' to '&2' ?

  The SAP error message HRHAP00_TEMPLATE504 typically occurs in the context of the SAP HCM (Human Capital Management) module, particularly when dealing with the Employee Self-Service (ESS) or Manager Self-Service (MSS) functionalities related to HR processes. This error indicates that there is an issue with changing the status of a specific HR process or object, where the system does not allow the transition from one status to another.
  Cause:
  The error message "You cannot change the status from '&1' to '&2'" usually arises due to one of the following reasons:
  
  
  Status Transition Restrictions: The system has predefined rules regarding which statuses can transition to others. For example, you may be trying to move an employee's status from "Pending" to "Approved" without meeting certain criteria.
  
  
  Authorization Issues: The user attempting to make the change may not have the necessary authorizations to perform the status change.
  
  
  Business Logic Constraints: There may be specific business rules or configurations in place that prevent the status change based on the current state of the object.
  
  
  Incomplete Data: Required fields or data may be missing, preventing the status change from being processed.
  
  
  Solution:
  To resolve the HRHAP00_TEMPLATE504 error, consider the following steps:
  
  
  Check Status Transition Rules: Review the configuration settings in the system to understand the allowed status transitions. This can usually be found in the customizing settings for the relevant HR process.
  
  
  Verify User Authorizations: Ensure that the user has the necessary permissions to change the status. This can be checked in the user roles and authorizations assigned to the user.
  
  
  Review Business Logic: Consult with your HR or SAP functional team to understand if there are any specific business rules that are preventing the status change.
  
  
  Complete Required Data: Ensure that all mandatory fields are filled out correctly before attempting to change the status. Check for any validation messages that may indicate missing information.
  
  
  Consult Documentation: Refer to SAP documentation or notes related to the specific HR process you are working with for any additional insights or known issues.
  
  
  Debugging: If you have access to technical resources, consider debugging the process to identify where the error is being triggered.
  
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  Transaction Codes: Familiarize yourself with relevant transaction codes (e.g., PA30 for maintaining HR master data) that may be involved in the process.
  User Forums: Engage with SAP community forums or user groups where similar issues may have been discussed.
  
  If the issue persists after following these steps, it may be beneficial to escalate the matter to your SAP support team or consult with an SAP expert for further assistance.