How To Fix HRHAP00_PMP_PROCESS093 - Appraisal documents already exist for this process

SAP Error Message - Details

• Message type: E = Error

• Message class: HRHAP00_PMP_PROCESS - Message Class for Performance Management Process

• Message number: 093

• Message text: Appraisal documents already exist for this process

What causes this issue?

The selected appraisal process/appraisal template has already been used
to create appraisal documents.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Therefore, the following functions are not available:
Change of appraisal process validity
Change of form assignment
Deletion of appraisal process/appraisal template

System Response

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRHAP00_PMP_PROCESS093 - Appraisal documents already exist for this process ?

  The SAP error message HRHAP00_PMP_PROCESS093 indicates that there are already existing appraisal documents for the specific performance management process you are trying to execute. This typically occurs in the context of the SAP HCM (Human Capital Management) module, particularly in the Performance Management (PM) area.
  Cause:
  
  Existing Appraisal Documents: The primary cause of this error is that the system has detected that appraisal documents for the specified performance management process already exist. This could happen if:
  
  The appraisal process was already initiated for the employee.
  The appraisal documents were created but not yet finalized or completed.
  There may have been an attempt to create duplicate appraisal documents for the same evaluation period.
  
  
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Existing Appraisal Documents:
  
  Navigate to the relevant transaction (e.g., PHAP_ADMIN or PHAP_CATALOG) to review existing appraisal documents for the employee in question.
  Verify if the appraisal documents are in a status that allows further processing or if they need to be completed or deleted.
  
  
  
  Complete or Finalize Existing Appraisals:
  
  If there are existing appraisal documents that are incomplete, you may need to complete or finalize them before starting a new appraisal process.
  
  
  
  Delete Duplicate Appraisal Documents:
  
  If you find that there are duplicate appraisal documents that should not exist, you may need to delete them. Ensure that you have the necessary authorizations to perform this action.
  
  
  
  Consult with HR or System Administrator:
  
  If you are unsure about the existing documents or how to proceed, consult with your HR department or SAP system administrator. They may have additional insights or access to tools that can help resolve the issue.
  
  
  
  Review Configuration:
  
  In some cases, the configuration of the performance management process may need to be reviewed to ensure that it allows for the intended workflow without conflicts.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PHAP_ADMIN (for managing appraisals) and PHAP_CATALOG (for performance management catalog).
  SAP Notes: Check for any SAP Notes related to this error message in the SAP Support Portal, as there may be specific patches or updates that address known issues.
  Documentation: Review SAP documentation on Performance Management processes to understand the workflow and how appraisal documents are managed.
  
  By following these steps, you should be able to identify the cause of the error and take appropriate action to resolve it.