How To Fix HRHAP00_PMP_PROCESS090 - Template has already been used; you cannot use it anymore

SAP Error Message - Details

• Message type: E = Error

• Message class: HRHAP00_PMP_PROCESS - Message Class for Performance Management Process

• Message number: 090

• Message text: Template has already been used; you cannot use it anymore

What causes this issue?

The selected appraisal template has already been used to create
appraisal documents.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

You cannot delete the template.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRHAP00_PMP_PROCESS090 - Template has already been used; you cannot use it anymore ?

  The SAP error message HRHAP00_PMP_PROCESS090 indicates that a specific template in the Performance Management process has already been utilized and cannot be reused. This typically occurs in the context of performance appraisal processes where templates are designed for specific evaluation cycles or periods.
  Cause:
  
  Template Usage: The error arises when an attempt is made to use a performance management template that has already been applied to a previous appraisal or evaluation cycle.
  Configuration Settings: The system may be configured to prevent the reuse of templates to ensure that each evaluation cycle has a unique set of criteria or standards.
  Data Integrity: This restriction is often in place to maintain data integrity and ensure that performance evaluations are based on the most current and relevant criteria.
  
  Solution:
  
  Create a New Template: If you need to conduct a new performance evaluation, create a new template instead of trying to reuse the existing one. This can usually be done in the SAP Performance Management configuration settings.
  Check Template Status: Verify the status of the template in the system. If it is marked as "used," you will need to create a new one or modify the existing one if the system allows it.
  Consult Documentation: Review the SAP documentation or help files related to Performance Management to understand the specific steps for creating and managing templates.
  System Configuration: If you believe that the template should be reusable, consult with your SAP administrator or technical team to check if there are any configuration settings that can be adjusted to allow for template reuse.
  Error Logs: Check the error logs for any additional information that might provide context for the error message.
  
  Related Information:
  
  SAP Notes: Look for relevant SAP Notes that might address this specific error or provide guidance on template management in Performance Management.
  User Roles and Permissions: Ensure that the user attempting to create or modify templates has the necessary permissions to do so.
  Training and Support: If you are unfamiliar with the Performance Management module, consider seeking training or support from your organization’s SAP team or external consultants.
  
  By following these steps, you should be able to resolve the error and continue with your performance management processes in SAP.