How To Fix HRHAP00_DOCUMENT052 - Offline appraisal '&1' is locked by &2 (&3/&4)

SAP Error Message - Details

• Message type: E = Error

• Message class: HRHAP00_DOCUMENT - HR-HAP: Appraisal Document

• Message number: 052

• Message text: Offline appraisal '&1' is locked by &2 (&3/&4)

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRHAP00_DOCUMENT052 - Offline appraisal '&1' is locked by &2 (&3/&4) ?

  The SAP error message HRHAP00_DOCUMENT052 indicates that an offline appraisal document is locked by another user. This typically occurs in the context of the SAP HCM (Human Capital Management) module, specifically within the Performance Management or Appraisal functionalities.
  Cause:
  
  Document Locking: The appraisal document identified by &1 is currently being edited or accessed by another user (&2). The additional identifiers &3 and &4 may provide further context, such as the user ID or session details.
  Concurrent Access: SAP locks documents to prevent concurrent modifications that could lead to data inconsistencies. If one user is editing the document, others will be unable to access it until the lock is released.
  
  Solution:
  
  Wait for Release: The simplest solution is to wait until the user who has locked the document finishes their work and releases the lock.
  Identify the User: If you need immediate access, you can identify the user who has locked the document (as indicated by &2) and communicate with them to see if they can release the document.
  Check Lock Entries: You can check the lock entries in SAP using transaction code SM12. This will allow you to see which users have locks on which documents. If necessary, you can delete the lock entry if you have the appropriate authorizations, but this should be done with caution and typically only in cases where the user is no longer active or has left the session unexpectedly.
  Review Configuration: If this issue occurs frequently, it may be worth reviewing the configuration of the appraisal process to ensure that it is set up to minimize locking issues, such as by optimizing the workflow or document handling processes.
  
  Related Information:
  
  Transaction Codes: 
  
  SM12: To view and manage lock entries.
  SM21: To check system logs for any related issues.
  
  
  User Communication: Establish a protocol for users to communicate when they are working on appraisal documents to avoid locking conflicts.
  Training: Ensure that users are trained on how to properly exit appraisal documents to release locks when they are done.
  
  If the problem persists or if you encounter additional issues, it may be beneficial to consult with your SAP Basis team or technical support for further assistance.