How To Fix HRHAP00_DOCUMENT046 - Appraisal document closed

SAP Error Message - Details

• Message type: E = Error

• Message class: HRHAP00_DOCUMENT - HR-HAP: Appraisal Document

• Message number: 046

• Message text: Appraisal document closed

What causes this issue?

You have successfully completed the (part) appraisal document. You are
no longer able to process or revise this document.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRHAP00_DOCUMENT046 - Appraisal document closed ?

  The SAP error message HRHAP00_DOCUMENT046 indicates that the appraisal document you are trying to access or modify is closed. This typically occurs in the context of the SAP HCM (Human Capital Management) module, specifically within the Performance Management or Appraisal Management functionalities.
  Cause:
  
  Document Status: The appraisal document has been finalized and marked as closed, meaning no further changes can be made to it.
  Workflow Completion: The appraisal process may have reached its end, and all necessary approvals have been completed, leading to the document being closed.
  System Configuration: The system may be configured to automatically close documents after a certain period or after specific actions are taken.
  
  Solution:
  
  Check Document Status: Verify the status of the appraisal document in the system. If it is indeed closed, you will not be able to make any changes.
  Reopen Document: If you need to make changes, you may need to consult with your HR administrator or system administrator to see if the document can be reopened. This may involve changing the status in the backend or using specific transaction codes.
  Create a New Document: If reopening is not possible, consider creating a new appraisal document for the employee if changes or updates are necessary.
  Review Workflow: Ensure that the workflow for the appraisal process is correctly configured to avoid premature closure of documents in the future.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA30 (Maintain HR Master Data) or PHAP_ADMIN (Appraisal Document Administration) to manage appraisal documents.
  User Roles: Ensure that you have the appropriate permissions to access and modify appraisal documents. Sometimes, user roles may restrict access to closed documents.
  Documentation: Refer to SAP Help documentation or your organization's internal guidelines for handling appraisal documents and understanding their lifecycle.
  
  If the issue persists or if you require further assistance, it may be beneficial to contact your SAP support team or consult with an SAP HCM expert.