How To Fix HRHAP00_DOC_PA023 - Mandatory note if value too low ('&1')

SAP Error Message - Details

• Message type: E = Error

• Message class: HRHAP00_DOC_PA - HR-HAP: Appraisal Document - Personnel Administration

• Message number: 023

• Message text: Mandatory note if value too low ('&1')

What causes this issue?

If a valuation is too low, a note is mandatory.

System Response

A warning is displayed when you save the data. Nevertheless, the data
is still
saved. When you change the status to <ZK>Completed</> an error
message is displayed. The status is not changed.

How to fix this error?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRHAP00_DOC_PA023 - Mandatory note if value too low ('&1') ?

  The SAP error message HRHAP00_DOC_PA023 indicates that a mandatory note is required when a certain value is too low. This error typically occurs in the context of the SAP HCM (Human Capital Management) module, particularly when dealing with employee appraisals or performance management processes.
  Cause:
  The error is triggered when a specific value (e.g., a rating, score, or other quantitative measure) falls below a predefined threshold. In this case, the system requires a mandatory note to explain why the value is low. This is often a part of the business logic to ensure that low performance ratings or scores are justified and documented.
  Solution:
  To resolve this error, you need to provide a mandatory note or comment that explains the reason for the low value. Here are the steps you can take:
  
  
  Identify the Field: Determine which field is causing the error. The error message will typically indicate the specific value that is too low.
  
  
  Add a Note: Navigate to the relevant section of the appraisal or performance document where the low value is recorded. Look for a field or section where you can enter a note or comment.
  
  
  Justify the Value: Enter a clear and concise explanation for the low value. This could include context about the employee's performance, any mitigating circumstances, or other relevant information.
  
  
  Save Changes: After entering the note, save the changes to the document. This should resolve the error, allowing you to proceed with the appraisal or performance management process.
  
  
  Related Information:
  
  
  Configuration Settings: The thresholds for mandatory notes and the specific fields that trigger this error can often be configured in the SAP system. If you have access, you may want to check the configuration settings in the relevant HCM module to understand the rules applied.
  
  
  User Roles and Permissions: Ensure that you have the necessary permissions to edit the appraisal or performance document. If you do not have the required access, you may need to contact your system administrator.
  
  
  Documentation and Training: If this error occurs frequently, consider providing training or documentation for users involved in the appraisal process to help them understand the requirements for entering notes.
  
  
  SAP Notes and Support: If you continue to experience issues or if the error message does not provide enough context, you may want to check the SAP Support Portal for any relevant notes or updates related to this error message.
  
  
  By following these steps, you should be able to address the HRHAP00_DOC_PA023 error and ensure that your appraisal or performance management processes run smoothly.