How To Fix HRGP00GENERAL004 - The validity start date cannot be before the entry date

SAP Error Message - Details

• Message type: E = Error

• Message class: HRGP00GENERAL -

• Message number: 004

• Message text: The validity start date cannot be before the entry date

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRGP00GENERAL004 - The validity start date cannot be before the entry date ?

  The SAP error message HRGP00GENERAL004 indicates that there is an issue with the validity start date of a record in the Human Resources module. Specifically, the error states that the validity start date cannot be set before the entry date of the record. This typically occurs when you are trying to create or modify an infotype record (such as personal data, organizational assignment, etc.) in the SAP HR module.
  Cause:
  
  Entry Date Issue: The entry date (the date when the record is created or the employee is hired) is set to a later date than the validity start date you are trying to enter. This means that the system is trying to assign a validity period that starts before the record actually exists.
  Incorrect Data Entry: There may be a mistake in the data entry where the dates are not aligned correctly.
  System Configuration: In some cases, the configuration of the infotype or the date settings in the system may lead to this error.
  
  Solution:
  
  Check Dates: Review the entry date of the record you are trying to create or modify. Ensure that the validity start date is not earlier than the entry date.
  Adjust Validity Dates: If the validity start date is indeed set incorrectly, adjust it to be the same as or later than the entry date.
  Review Infotype Data: If you are working with multiple infotypes, ensure that the dates across all related infotypes are consistent and do not conflict with each other.
  Consult Documentation: If you are unsure about the correct dates to use, refer to your organization's HR policies or consult with your HR department for guidance.
  System Configuration: If the issue persists and you believe the dates are correct, it may be necessary to check the system configuration or consult with your SAP Basis or HR module administrator.
  
  Related Information:
  
  Infotypes: In SAP HR, infotypes are used to store employee-related data. Each infotype has specific fields, including validity dates.
  Date Formats: Ensure that the date formats used in your entries are consistent with the system's requirements.
  SAP Notes: Check for any relevant SAP Notes or documentation that may address this specific error or provide additional context.
  User Authorization: Ensure that you have the necessary permissions to create or modify the infotype records.
  
  By following these steps, you should be able to resolve the error and successfully enter the required data in the SAP system.