How To Fix HRGB_SWF034 - Generic Validation : Absence Category Code is not valid for &1

SAP Error Message - Details

• Message type: E = Error

• Message class: HRGB_SWF - School Work Force Census

• Message number: 034

• Message text: Generic Validation : Absence Category Code is not valid for &1

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRGB_SWF034 - Generic Validation : Absence Category Code is not valid for &1 ?

  The SAP error message HRGB_SWF034 indicates that there is an issue with the absence category code being used in a workflow or process related to employee absences. This error typically arises when the absence category code specified is not recognized or is not valid for the specific context in which it is being used.
  Cause:
  
  Invalid Absence Category Code: The absence category code entered may not exist in the system or may have been incorrectly typed.
  Configuration Issues: The absence category may not be properly configured in the system, or it may not be assigned to the relevant employee group or organizational unit.
  Authorization Issues: The user may not have the necessary authorizations to use the specified absence category.
  Data Consistency: There may be inconsistencies in the data, such as missing entries in the absence type configuration.
  
  Solution:
  
  Check Absence Category Code: Verify that the absence category code being used is correct. You can do this by checking the configuration in the SAP system (transaction code: PA30 or SPRO).
  Configuration Review: Ensure that the absence category is properly configured in the system. This includes checking the following:
  
  The absence type is defined in the system.
  The absence type is assigned to the relevant employee groups or organizational units.
  The absence type is active and not marked for deletion.
  
  
  Authorization Check: Ensure that the user has the necessary authorizations to use the absence category. This can be checked with the help of your SAP security team.
  Data Consistency Check: Run consistency checks to ensure that all necessary data entries are present and correct. This may involve checking related tables and configurations.
  Consult Documentation: Refer to SAP documentation or help resources for specific details on the absence category codes and their configurations.
  
  Related Information:
  
  Transaction Codes: 
  
  PA30: Maintain HR Master Data
  SPRO: Customizing Implementation Guide
  
  
  SAP Notes: Check for any relevant SAP Notes that may address known issues or provide additional guidance on this error.
  Support: If the issue persists after checking the above points, consider reaching out to your SAP support team or consulting with SAP support for further assistance.
  
  By following these steps, you should be able to identify the cause of the HRGB_SWF034 error and implement the necessary solutions to resolve it.