How To Fix HRGB_SWF031 - Generic Validation : Additional Payments Code is not valid for &1

SAP Error Message - Details

• Message type: E = Error

• Message class: HRGB_SWF - School Work Force Census

• Message number: 031

• Message text: Generic Validation : Additional Payments Code is not valid for &1

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRGB_SWF031 - Generic Validation : Additional Payments Code is not valid for &1 ?

  The SAP error message HRGB_SWF031 indicates that there is an issue with the Additional Payments Code in the context of a workflow or process related to HR (Human Resources) in SAP. This error typically arises when the system encounters an invalid or unrecognized Additional Payments Code during the processing of payroll or related HR functions.
  Cause:
  
  Invalid Code: The Additional Payments Code being used is not defined in the system or is incorrectly entered.
  Configuration Issues: The configuration for Additional Payments in the payroll schema may not be set up correctly.
  Master Data Issues: The employee's master data may not have the correct settings or may be missing necessary information related to additional payments.
  Authorization Issues: The user may not have the necessary authorizations to process the specific Additional Payments Code.
  
  Solution:
  
  
  Check the Additional Payments Code:
  
  Verify that the Additional Payments Code being used is valid and exists in the system. You can do this by checking the configuration in the relevant infotype (e.g., IT0014 for Additional Payments).
  
  
  
  Review Configuration:
  
  Ensure that the Additional Payments are correctly configured in the payroll schema. This includes checking the relevant tables and customizing settings in the SAP system.
  Use transaction codes like SPRO to navigate to the configuration settings for payroll and additional payments.
  
  
  
  Update Master Data:
  
  Check the employee's master data to ensure that all necessary information related to additional payments is correctly entered. This includes checking infotypes related to payroll and compensation.
  
  
  
  Authorization Check:
  
  Ensure that the user processing the payroll has the necessary authorizations to use the Additional Payments Code. This may involve checking user roles and permissions.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or help resources for specific details on the Additional Payments Codes and their configurations.
  
  
  
  Testing:
  
  After making any changes, perform a test run to ensure that the error does not occur again.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA30 (Maintain HR Master Data), PA40 (Personnel Actions), and PC00_MXX_CALC (Payroll Calculation).
  SAP Notes: Check for any SAP Notes related to this error message for additional guidance or patches that may resolve the issue.
  Support: If the issue persists, consider reaching out to SAP support or your internal SAP support team for further assistance.
  
  By following these steps, you should be able to identify and resolve the issue related to the HRGB_SWF031 error message in SAP.