How To Fix HRGB_PAE496 - PAE Error; On &1, employee has no Payroll Status record infotype (0003)

SAP Error Message - Details

• Message type: E = Error

• Message class: HRGB_PAE - HR: Messages for pension auto enrolment

• Message number: 496

• Message text: PAE Error; On &1, employee has no Payroll Status record infotype (0003)

Self-Explanatory Message

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• What is the cause and solution for SAP error message HRGB_PAE496 - PAE Error; On &1, employee has no Payroll Status record infotype (0003) ?

  The SAP error message HRGB_PAE496 indicates that there is an issue with the payroll status of an employee in the Human Resources module. Specifically, the error states that the employee does not have a Payroll Status record in Infotype 0003. Here’s a breakdown of the cause, potential solutions, and related information:
  Cause:
  
  Missing Infotype Record: The employee does not have a record in Infotype 0003 (Payroll Status). This infotype is crucial as it contains information about the employee's payroll status, which is necessary for payroll processing.
  Incorrect Employee Data: The employee's data may not have been maintained correctly, leading to the absence of the required infotype record.
  Data Migration Issues: If the employee data was migrated from another system, there may have been issues during the migration process that resulted in missing records.
  Employee Status: The employee may not be in an active status that requires payroll processing, or they may have been terminated without proper updates to their payroll status.
  
  Solution:
  
  
  Check Infotype 0003: 
  
  Go to the employee's master data in the SAP system (Transaction PA30).
  Check if Infotype 0003 (Payroll Status) exists for the employee. If it does not, you will need to create it.
  
  
  
  Create or Update Infotype 0003:
  
  If the infotype is missing, you can create a new record by selecting the appropriate action (e.g., "Create" or "Change") in the infotype maintenance screen.
  Ensure that the payroll status is set correctly based on the employee's current employment situation (active, inactive, etc.).
  
  
  
  Review Employee Status:
  
  Ensure that the employee is in an active status that allows for payroll processing. If the employee has been terminated, ensure that the termination process was completed correctly.
  
  
  
  Consult with HR Team:
  
  If you are unsure about the correct payroll status or how to maintain the infotype, consult with your HR team or SAP HR specialist for guidance.
  
  
  
  Check for Data Migration Issues:
  
  If the employee data was migrated, verify that all necessary infotypes were included in the migration process. You may need to re-import or manually create missing records.
  
  
  
  Related Information:
  
  Infotype 0003 (Payroll Status): This infotype is used to maintain the payroll status of an employee, which is essential for payroll calculations and processing.
  Transaction Codes: 
  
  PA30: Maintain HR Master Data
  PA40: Personnel Actions (to perform actions that may affect payroll status)
  
  
  Documentation: Refer to SAP Help documentation for detailed information on maintaining infotypes and understanding payroll processing in SAP HR.
  
  By following these steps, you should be able to resolve the error HRGB_PAE496 and ensure that the employee's payroll status is correctly maintained in the system.