How To Fix HRGB_PAE138 - Employee is Inactive

SAP Error Message - Details

• Message type: E = Error

• Message class: HRGB_PAE - HR: Messages for pension auto enrolment

• Message number: 138

• Message text: Employee is Inactive

Self-Explanatory Message

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To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRGB_PAE138 - Employee is Inactive ?

  The SAP error message HRGB_PAE138, which states "Employee is Inactive," typically occurs in the Human Resources (HR) module when you attempt to perform an action on an employee record that is currently marked as inactive. This can happen in various scenarios, such as when trying to process payroll, update employee details, or generate reports.
  Cause:
  
  Employee Status: The employee's status in the system is set to inactive. This could be due to termination, leave of absence, or other reasons that lead to the employee not being active in the organization.
  Date Range: The action you are trying to perform may fall outside the active date range of the employee's record.
  Organizational Changes: Changes in the organizational structure or employee assignments may have led to the employee being marked as inactive.
  
  Solution:
  
  Check Employee Status: Verify the employee's status in the system. You can do this by navigating to the employee's master data (e.g., using transaction code PA20 or PA30) and checking the status field.
  Reactivate Employee: If the employee should be active, you may need to change their status back to active. This can typically be done in the employee's master data by using the appropriate action (e.g., "Rehire" or "Change Status").
  Review Date Validity: Ensure that the action you are trying to perform is within the valid date range for the employee. If necessary, adjust the date range or the employee's record.
  Consult HR Policies: If the employee is inactive due to company policies (e.g., leave of absence), consult with HR to determine the appropriate course of action.
  Authorization: Ensure that you have the necessary permissions to make changes to employee records. If not, contact your HR administrator or system administrator.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20 (Display HR Master Data), PA30 (Maintain HR Master Data), and PA40 (Personnel Actions).
  Documentation: Refer to SAP HR documentation for detailed procedures on managing employee statuses and understanding the implications of inactive records.
  Support: If you are unable to resolve the issue, consider reaching out to your SAP support team or consulting the SAP community for further assistance.
  
  By following these steps, you should be able to address the HRGB_PAE138 error and take the necessary actions regarding the employee's status in the system.