How To Fix HRGB_LGPS013 - LGPS: WPBP and PENS must be kept in-sync if pro-ration is necessary

HRGB_LGPS013 - Overview

• Message type: E = Error

• Message class: HRGB_LGPS - HR: Messages for LGPS

• Message number: 013

• Message text: LGPS: WPBP and PENS must be kept in-sync if pro-ration is necessary

What causes this issue?

There is an inconsistency in the LGPS solution.

System Response

This situation cannot be handled and so has caused the employee to be
rejected.

How to fix this error?

You have implemented the LGPS solution and this requires that date
splits in <LS>Pension Scheme table</> (PENS) must have a corresponding
<LS>Work Place Basic Pay</> (WPBP) splits. The WPBP splits are generated
due to date splits in the following infotypes:
<LS>Actions</> (0000)
<LS>Organizational Assignment</> (0001)
<LS>Planned Working Time</> (0007)
<LS>Basic Pay</> (0008)
You have implemented the
<DS:HRDS.DSYSLO_ECIFUNC_GBLGPAAAAAAAAAAAAAAA___0VVV>Local Government
Pension Scheme</> (GBLGP) payroll function, but have manually created
the splits in the <LS>Pension Details</> (0071) infotype that occur in
the middle of a payroll period. You must make these manual changes via
<LS>PA40</> transaction to ensure that a record in <LS>Actions</> (0000)
infotype and the corresponding WPBP split is created. This will keep
WPBP and PENS tables in sync.

How can this happen?

<ZH>Scenario 1-Employee joins a scheme</>
Consider an employee joins the LGPS scheme on May 9, 2012. In this case,
the system considers May 9, 2012 as the first day of the scheme, though
the employee may have been employed for longer. Here the system creates
a WPBP split which starts on May 10, 2012.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

<ZH>Scenario 2-Employee leaves a scheme</>
Consider an employee leaves the LGPS scheme on May 9, 2012. The system
considers May 9, 2012 as the last day of the scheme, though the employee
is still in employment with the company on this date. In this case,
there must be an action on May 10, 2012 which will create a WPBP split
that starts on May 10, 2012 and more importantly the preceding WPBP
split that ends on May 9, 2012.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

HRGB_LGPS013 - Details

• The SAP error message HRGB_LGPS013 indicates that there is a synchronization issue between the Work-Based Pension Benefits (WPBP) and the Pension Scheme (PENS) when pro-ration is necessary. This error typically arises in the context of managing employee benefits, particularly in the Local Government Pension Scheme (LGPS) in the UK.
  
  Cause:
  The error occurs when there is a discrepancy between the WPBP and PENS records for an employee, especially when the employee's pension contributions or benefits need to be prorated (i.e., adjusted based on a specific period of service or employment). This can happen due to various reasons, such as:
  
  Inconsistent Data: The data entered for WPBP and PENS does not match, leading to a conflict.
  Changes in Employment Status: If an employee's status changes (e.g., part-time to full-time), the pension records may not be updated accordingly.
  Incorrect Configuration: The system configuration for handling pension schemes may not be set up correctly, leading to synchronization issues.
  Timing