How To Fix HRGB_LGPS013 - LGPS: WPBP and PENS must be kept in-sync if pro-ration is necessary

SAP Error Message - Details

• Message type: E = Error

• Message class: HRGB_LGPS - HR: Messages for LGPS

• Message number: 013

• Message text: LGPS: WPBP and PENS must be kept in-sync if pro-ration is necessary

What causes this issue?

There is an inconsistency in the LGPS solution.

System Response

This situation cannot be handled and so has caused the employee to be
rejected.

How to fix this error?

You have implemented the LGPS solution and this requires that date
splits in <LS>Pension Scheme table</> (PENS) must have a corresponding
<LS>Work Place Basic Pay</> (WPBP) splits. The WPBP splits are generated
due to date splits in the following infotypes:
<LS>Actions</> (0000)
<LS>Organizational Assignment</> (0001)
<LS>Planned Working Time</> (0007)
<LS>Basic Pay</> (0008)
You have implemented the
<DS:HRDS.DSYSLO_ECIFUNC_GBLGPAAAAAAAAAAAAAAA___0VVV>Local Government
Pension Scheme</> (GBLGP) payroll function, but have manually created
the splits in the <LS>Pension Details</> (0071) infotype that occur in
the middle of a payroll period. You must make these manual changes via
<LS>PA40</> transaction to ensure that a record in <LS>Actions</> (0000)
infotype and the corresponding WPBP split is created. This will keep
WPBP and PENS tables in sync.

How can this happen?

<ZH>Scenario 1-Employee joins a scheme</>
Consider an employee joins the LGPS scheme on May 9, 2012. In this case,
the system considers May 9, 2012 as the first day of the scheme, though
the employee may have been employed for longer. Here the system creates
a WPBP split which starts on May 10, 2012.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

<ZH>Scenario 2-Employee leaves a scheme</>
Consider an employee leaves the LGPS scheme on May 9, 2012. The system
considers May 9, 2012 as the last day of the scheme, though the employee
is still in employment with the company on this date. In this case,
there must be an action on May 10, 2012 which will create a WPBP split
that starts on May 10, 2012 and more importantly the preceding WPBP
split that ends on May 9, 2012.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRGB_LGPS013 - LGPS: WPBP and PENS must be kept in-sync if pro-ration is necessary ?

  The SAP error message HRGB_LGPS013 indicates that there is a synchronization issue between the Work-Based Pension Benefits (WPBP) and the Pension Scheme (PENS) when pro-ration is necessary. This error typically arises in the context of managing employee benefits, particularly in the Local Government Pension Scheme (LGPS) in the UK.
  Cause:
  The error occurs when there is a discrepancy between the WPBP and PENS records for an employee, especially when the employee's pension contributions or benefits need to be prorated (i.e., adjusted based on a specific period of service or employment). This can happen due to various reasons, such as:
  
  Inconsistent Data: The data entered for WPBP and PENS does not match, leading to a conflict.
  Changes in Employment Status: If an employee's status changes (e.g., part-time to full-time), the pension records may not be updated accordingly.
  Incorrect Configuration: The system configuration for handling pension schemes may not be set up correctly, leading to synchronization issues.
  Timing Issues: If changes are made to one record without corresponding updates to the other, it can lead to this error.
  
  Solution:
  To resolve the HRGB_LGPS013 error, you can follow these steps:
  
  
  Check Data Consistency: Review the WPBP and PENS records for the affected employee to ensure that all relevant data is consistent. Look for discrepancies in contribution rates, service periods, and other related fields.
  
  
  Update Records: If you find inconsistencies, update the records to ensure they are in sync. This may involve adjusting the WPBP or PENS data to reflect the correct values.
  
  
  Review Pro-ration Settings: Ensure that the pro-ration settings in the system are correctly configured. This includes checking the rules for how benefits are calculated based on employment status and service periods.
  
  
  Consult Documentation: Refer to SAP documentation or your organization's guidelines on managing pension records to ensure compliance with the necessary procedures.
  
  
  Test Changes: After making adjustments, test the changes to ensure that the error no longer occurs and that the records are correctly synchronized.
  
  
  Seek Support: If the issue persists, consider reaching out to your SAP support team or consulting with an SAP HR expert who can provide further assistance.
  
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional guidance on handling LGPS-related issues.
  Training and Documentation: Ensure that HR personnel are trained on the proper handling of pension records and understand the importance of keeping WPBP and PENS in sync.
  System Configuration: Regularly review and update system configurations related to pension management to prevent similar issues in the future.
  
  By following these steps, you should be able to resolve the HRGB_LGPS013 error and ensure that the pension records are properly maintained.