How To Fix HRGB_GBSXP435 - SSP1 Warning: On &1, employee has been paid &2 weeks SSP

SAP Error Message - Details

• Message type: E = Error

• Message class: HRGB_GBSXP - Message for GBSXP

• Message number: 435

• Message text: SSP1 Warning: On &1, employee has been paid &2 weeks SSP

What causes this issue?

The employee has been paid 23 weeks SSP at this point during their PIW.
There is a statutory requirement to issue an SSP1 when the employee
reaches this point in their 28 week payment.
Form SSP1
When the employee is not eligible to receive SSP the employer must issue
the employee with a form SSP1, or the employer's own version of the
form, no later than:
Seven days after the employer was notified that the employee's sickness
would last at least four days, <ZH>or</>
The first payday in the tax month after the one in which the reason for
issuing the form SSP1 arose.
This alternative deadline applies where the payroll arrangements are
such that it is impracticable to issue the form within the seven-day
period
If the period of sickness continues after the payment of SSP ends, or
after the employee has lost their right to receive SSP, you must as an
employer (Social Security Administration Act 1992, s. 130) issue the
form SSP1 so that the employee can make a claim for Incapacity Benefit.
The time scale for issuing Form SPP1 is as follows:
If the employee is due 28 weeks' SSP, at the beginning of the 23rd week
of SSP payments
If your employer's liability is due to end before the 23rd week of SSP
payments, two weeks before the date the liability is due to end
If your employer's liability ends unexpectedly before the 23rd week of
SSP payment, as soon as the employer knows it will end or has ended
When you issue the form SSP1 at the beginning of the employee's 23rd
week of incapacity, the employee may return to work before the maximum
liability has ended. If the employee has a linking PIW, you should issue
another SSP1 form immediately. This form should indicate that the reason
the form has been issued is that the 28 weeks' maximum SSP has been or
will be paid, stating the date the liability will end.
If you become aware that you have issued a form SSP1 in error, you must
inform both the employee <ZH>and </>the employee's local Jobcentre Plus
or social security office. That office will check to see whether they
have overpaid social security benefits to the employee. The employer
must then pay to the employee any arrears of SSP due, ensuring that the
SSP and payroll records are revised accordingly.

System Response

A payroll warning message is issued part-way through the PIW, as soon as
the 23rd week has begun to be paid during a payroll period.

How to fix this error?

Run the SxP Exclusions report
<DS:RE.RPLABSG0_SXP_EXCLUSIONS>RPLABSG0_SXP_EXCLUSIONS</> and issue an
SSP1 to this employee.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRGB_GBSXP435 - SSP1 Warning: On &1, employee has been paid &2 weeks SSP ?

  The SAP error message HRGB_GBSXP435 SSP1 Warning indicates that an employee has been paid Statutory Sick Pay (SSP) for a certain number of weeks, which may exceed the allowable limit. This warning is typically related to payroll processing in the UK, where there are specific regulations governing the payment of SSP.
  Cause:
  
  Exceeding SSP Limit: The warning suggests that the employee has received SSP payments for a duration that may exceed the statutory limit (which is usually 28 weeks in the UK).
  Incorrect Configuration: There may be an issue with the configuration of the payroll system, leading to incorrect calculations of SSP.
  Data Entry Errors: Incorrect data entry regarding the employee's sick leave or SSP payments could trigger this warning.
  
  Solution:
  
  Review Employee Records: Check the employee's sick leave records and SSP payments to ensure they are accurate and within the statutory limits.
  Adjust Payroll Configuration: If the configuration is incorrect, consult with your SAP payroll administrator to ensure that the SSP calculation rules are set up correctly in the system.
  Correct Data Entry: If there are errors in the data entry, correct them in the employee's records to reflect the accurate sick leave and SSP payments.
  Consult Payroll Policies: Ensure that your payroll policies are in line with current legislation regarding SSP payments.
  Run Reports: Use SAP reporting tools to generate reports on SSP payments to identify any discrepancies or trends that may need addressing.
  
  Related Information:
  
  Statutory Sick Pay (SSP): In the UK, SSP is a government-mandated payment for employees who are unable to work due to illness. Employers are required to pay SSP for up to 28 weeks.
  SAP Payroll Configuration: Understanding how to configure payroll settings in SAP is crucial for accurate payroll processing. This includes setting up the correct wage types and rules for SSP.
  SAP Notes and Documentation: Check SAP Notes for any updates or patches related to payroll processing and SSP calculations. SAP Help Portal may also provide additional guidance.
  
  If the issue persists after following these steps, it may be beneficial to consult with SAP support or a payroll specialist familiar with SAP HR modules.