How To Fix HRGB_GBSXP065 - No offsetting possible, no OXP entries exist &1 - &2 (COVER)

SAP Error Message - Details

• Message type: E = Error

• Message class: HRGB_GBSXP - Message for GBSXP

• Message number: 065

• Message text: No offsetting possible, no OXP entries exist &1 - &2 (COVER)

What causes this issue?

During the fourth processing phase of GBSXP, Statutory Absence Table
PC27J (MSA) entries have the OXP and Full Pay information added. This
only happens if there are MSA entries.
If there are MSA entries, but the payroll structure COVER (Determine
Rule Group for the Refinement of Absences) has not been filled, then
either you are not using the function XNAB (GPNAB) or tyou are using
function GPNAB, but the employee is not receiving Nil Pay Default
during this period. In either case, there are no entries on COVER and
so no offsetting can be performed.
You can still use the old offsetting method (existing in 40B and above)
that only supports Statutory Sick Pay (SSP) against Occupational Sick
Pay (OSP), but this is not recommended.
If there are MSA entries but no COVER entries ,then this warning
message is issued.

System Response

This is only a warning message. Payroll processing has continued.

How to fix this error?

If the setup detailed above is correct for you, then ignore this
message.
If this setup is not correct for you, then you must check the
customising of your OXP schemes and make sure that as a default - when
an employee runs out of OXP entitlements - that they move to Nil Pay
Default (via table T5GPBS29), or that the employee is attached to a
scheme.
If the employee is not attached to a scheme, either attach them to a
scheme or attach them to a "default" scheme (that is, 08NOSCHEME) which
implies that they will receive Nil Pay Default.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRGB_GBSXP065 - No offsetting possible, no OXP entries exist &1 - &2 (COVER) ?

  The SAP error message HRGB_GBSXP065 indicates that there is an issue with offsetting in the context of payroll processing, specifically related to the absence of OXP (Off-Cycle Payment) entries. This error typically arises when the system is unable to find the necessary entries to perform an offsetting operation for a specific payroll run or payment.
  Cause:
  
  
  Missing OXP Entries: The primary cause of this error is that there are no Off-Cycle Payment entries available for the specified payroll period or employee. This can happen if:
  
  The off-cycle payment was not created.
  The payment was deleted or not processed correctly.
  There is a mismatch in the payroll period or employee data.
  
  
  
  Incorrect Configuration: There may be configuration issues in the payroll settings that prevent the system from recognizing or processing the OXP entries.
  
  
  Data Inconsistencies: There could be inconsistencies in the employee master data or payroll results that lead to the absence of the required entries.
  
  
  Solution:
  
  
  Check OXP Entries: Verify if there are any existing Off-Cycle Payment entries for the specified employee and payroll period. You can do this by:
  
  Navigating to the relevant payroll processing transaction (e.g., PC00_MXX_CEDT for off-cycle payments).
  Checking the payroll results for the employee in question.
  
  
  
  Create OXP Entries: If no OXP entries exist, you may need to create them manually. This can be done through the appropriate transaction for off-cycle payments.
  
  
  Review Payroll Configuration: Ensure that the payroll configuration is set up correctly to allow for off-cycle payments. This includes checking the relevant infotypes and payroll schemas.
  
  
  Run Payroll Again: If the issue is related to a specific payroll run, consider re-running the payroll for the affected period after ensuring that all necessary entries are in place.
  
  
  Consult Documentation: Refer to SAP documentation or support notes related to payroll processing and off-cycle payments for additional guidance.
  
  
  Related Information:
  
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  PC00_MXX_CEDT: For processing off-cycle payments.
  PA20/PA30: For viewing and maintaining employee master data.
  PC00_MXX_CALC: For running payroll.
  
  
  
  SAP Notes: Check for any SAP Notes that may address this specific error or provide additional troubleshooting steps.
  
  
  Support: If the issue persists, consider reaching out to your SAP support team or consulting with an SAP HR expert for further assistance.
  
  
  By following these steps, you should be able to identify the root cause of the error and implement a solution to resolve it.