How To Fix HRGB_GBSXP061 - SPP payment; No SSP paid during SPP week (&1 - &2), so SPP paid on &3

SAP Error Message - Details

• Message type: E = Error

• Message class: HRGB_GBSXP - Message for GBSXP

• Message number: 061

• Message text: SPP payment; No SSP paid during SPP week (&1 - &2), so SPP paid on &3

What causes this issue?

Current legislation states that Statutory Paternity Pay (SPP) cannot be
paid to an employee that receives Statutory Sick Pay (SSP) in any part
of the SPP week.
In your SAP system, for an employee to receive SSP and therefore <ZH>not
</> receive SPP payment, an SSP'able absence must be entered during the
SPP week for him or her.
If this SSP absence does not overlap with the SPP payment day, then the
SPP payment day will be processed by the standard rules because:
a) If the employee did receive any SSP, the SPP mark is non-payment
b) If the employee did NOT receive any SSP the SPP mark is payment.
In either case, the SSP in the SPP week is handled during the creation
of NCALE.
If this SSP absence overlaps with the SPP payment day, then the SPP
payment day will not be processed at all because no National Calendar
Table NCALE (PCNAT) entry for SPP will exist on this day. In this case,
if the SSP'able day is paid SSP, then no SPP can be due.
However, if the SSP'able day is not paid SSP, then SPP may be due if no
SSP has been paid during the SPP week <ZH>and</> there are some SPP
qualifying days in the SPP week.
The check that the current day in question is SSP'able is made with
reference to the last day of the SPP week. A check is made that the
employee has not received any SSP payments in that SPP week and that SPP
qualifying days has been processed and the check has been passed.
The employee should receive SPP.

System Response

This is simply an information message to say that even though the
employee has not been absent all week on an SPP'able absence they are
still due to receive SPP.

How to fix this error?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRGB_GBSXP061 - SPP payment; No SSP paid during SPP week (&1 - &2), so SPP paid on &3 ?

  The SAP error message HRGB_GBSXP061 indicates that there was no Statutory Sick Pay (SSP) paid during a specified week, which is causing the system to process the SSP payment differently. This message typically arises in the context of payroll processing, particularly when dealing with sick pay calculations in the UK.
  Cause:
  
  
  No SSP Paid: The primary cause of this error is that the employee did not receive any SSP during the specified week (from &1 to &2). This could be due to various reasons, such as:
  
  The employee was not eligible for SSP during that period.
  The employee did not meet the qualifying conditions for SSP.
  There may have been an error in the payroll configuration or data entry.
  
  
  
  Incorrect Payroll Data: There might be missing or incorrect data in the employee's payroll records, such as absence types, dates, or SSP eligibility.
  
  
  Configuration Issues: There could be issues with the payroll configuration settings in SAP that affect how SSP is calculated and processed.
  
  
  Solution:
  
  
  Review Employee Records: Check the employee's absence records for the specified week to ensure that the absence types and dates are correctly entered. Verify that the employee was indeed eligible for SSP during that period.
  
  
  Check Payroll Configuration: Review the payroll configuration settings related to SSP. Ensure that the rules for calculating SSP are correctly set up in the system.
  
  
  Run Payroll Simulation: If possible, run a payroll simulation for the employee to see how the system is calculating the SSP. This can help identify any discrepancies or issues in the payroll processing.
  
  
  Consult Documentation: Refer to SAP documentation or help resources for specific guidance on handling SSP calculations and related error messages.
  
  
  Contact SAP Support: If the issue persists and cannot be resolved through the above steps, consider reaching out to SAP support for further assistance. They may provide insights specific to your system configuration or any known issues.
  
  
  Related Information:
  
  SSP Eligibility: Familiarize yourself with the eligibility criteria for Statutory Sick Pay in the UK, as this will help in understanding why SSP may not have been paid.
  SAP Payroll Processing: Understanding the payroll processing cycle in SAP, including how absences and payments are calculated, can provide context for resolving this error.
  Error Message Documentation: Look for specific documentation related to the HRGB_GBSXP061 error message in SAP's knowledge base or forums, as other users may have encountered similar issues.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.