How To Fix HRGB_GBRTI131 - Start date found but other required fields are missing. Check long text

SAP Error Message - Details

• Message type: E = Error

• Message class: HRGB_GBRTI - Messages for RTI

• Message number: 131

• Message text: Start date found but other required fields are missing. Check long text

What causes this issue?

STARTINGDECLARATION is mandatory if STARTDATE is present, unless any of
the following fields are present.
[INTENDTOSTAYOVER183DAYS],
[INTENDTOSTAYLESSTHAN183DAYS],
[INTENDTOWORKBOTHINANDOUTOFUK]
or both
[OCCPENIND] and [ANNUALAMOUNTOFPENSION] are present.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

System Response

How to fix this error?

You must complete [STARTINGDECLARATION] if [STARTDATE] is present,
unless there is an
entry in any of [INTENDTOSTAYOVER183DAYS],
[INTENDTOSTAYLESSTHAN183DAYS],
[INTENDTOWORKBOTHINANDOUTOFUK], or bot

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRGB_GBRTI131 - Start date found but other required fields are missing. Check long text ?

  The SAP error message HRGB_GBRTI131 indicates that there is a problem with the data entry in the system, specifically related to a missing required field when a start date is present. This error typically occurs in the context of HR (Human Resources) processes, such as when creating or updating employee records, managing time data, or processing payroll.
  Cause:
  The error arises when the system detects a start date for a particular record (e.g., an employee's assignment, a time entry, etc.), but other mandatory fields that are required for processing that record are not filled in. These required fields can vary depending on the specific transaction or process being executed.
  Common Missing Fields:
  
  End Date: If the start date is provided, the system may also require an end date.
  Position: The position of the employee may need to be specified.
  Organizational Unit: The department or organizational unit may be required.
  Employee Group/Subgroup: These classifications may also be necessary.
  Work Schedule: A work schedule may need to be defined.
  
  Solution:
  To resolve this error, follow these steps:
  
  
  Check the Long Text: The error message suggests checking the long text for more details. In SAP, you can usually find additional information by clicking on the error message or using the transaction code SE91 to look up the message class and number.
  
  
  Review Required Fields: Identify which fields are required for the specific transaction you are attempting to perform. This can often be found in the documentation or by consulting with your SAP HR module expert.
  
  
  Complete Missing Fields: Ensure that all required fields are filled in before saving or processing the record. This may involve:
  
  Adding an end date if applicable.
  Specifying the employee's position, organizational unit, or other relevant details.
  
  
  
  Validation: After filling in the required fields, validate the data entry to ensure that there are no other errors.
  
  
  Testing: If you are making changes in a development or test environment, ensure that the changes work as expected before moving to production.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes in SAP HR, such as PA30 (Maintain HR Master Data), PA40 (Personnel Actions), and others that may be relevant to your task.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  User Roles and Authorizations: Ensure that you have the necessary permissions to make changes to the HR data.
  
  If the issue persists after checking the required fields and ensuring all necessary data is entered, it may be beneficial to consult with your SAP support team or a functional consultant who specializes in SAP HR.