How To Fix HRGB_CSP002 - TRANSITION Warning: Multiple matches NINO/Surname/Init/Sch (&1/&2/&3/&4)

SAP Error Message - Details

• Message type: E = Error

• Message class: HRGB_CSP - Civil Service Pension

• Message number: 002

• Message text: TRANSITION Warning: Multiple matches NINO/Surname/Init/Sch (&1/&2/&3/&4)

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRGB_CSP002 - TRANSITION Warning: Multiple matches NINO/Surname/Init/Sch (&1/&2/&3/&4) ?

  The SAP error message HRGB_CSP002 indicates a warning related to the processing of employee data, specifically in the context of the UK National Insurance Number (NINO) and employee identification. The message suggests that there are multiple matches found for the combination of NINO, surname, initials, and school (or other identifiers) in the system. This can lead to ambiguity in identifying the correct employee record.
  Cause:
  
  Duplicate Records: There may be multiple employee records in the system that share the same NINO, surname, initials, and possibly other identifiers.
  Data Entry Errors: Incorrect or inconsistent data entry can lead to multiple records being created for the same individual.
  Data Migration Issues: If data has been migrated from another system, it may have resulted in duplicates or inconsistencies.
  Changes in Employee Information: If an employee has changed their name or other identifying information, it may not have been updated consistently across all records.
  
  Solution:
  
  Data Cleanup: Review the employee records in the system to identify and resolve duplicates. This may involve merging records or correcting data entries.
  Standardization of Data Entry: Implement standard procedures for entering employee data to minimize the risk of duplicates in the future.
  Validation Checks: Introduce validation checks during data entry to alert users when they are about to create a record that may duplicate existing records.
  Consult with HR: Work with the HR department to ensure that employee records are accurate and up-to-date, especially for those who may have changed their names or other identifying information.
  Use of Unique Identifiers: Ensure that unique identifiers (like employee IDs) are used consistently to differentiate between employees, even if they share the same NINO or other attributes.
  
  Related Information:
  
  SAP HR Module: This error is typically encountered in the SAP Human Resources (HR) module, which manages employee data and payroll.
  Transaction Codes: Familiarize yourself with relevant transaction codes (like PA20 for displaying employee data) to help in identifying and resolving issues.
  Documentation: Refer to SAP documentation or support resources for specific guidance on handling employee data and resolving duplicate records.
  User Training: Provide training for users who enter employee data to ensure they understand the importance of accurate data entry and the implications of duplicates.
  
  By addressing the underlying causes of this warning, you can improve the integrity of employee data in your SAP system and reduce the likelihood of encountering similar issues in the future.